Administrative Assistant and Operations Manager

Oral Roberts University•Tulsa, OK

About The Position

The Administrative Assistant and Operations Manager provides high-level administrative, operational, and strategic support to the Vice President of Student Life and the Student Life Department. The position coordinates departmental operations, communication, scheduling, projects, budgeting, special events, and selected student engagement initiatives. The role supports executive functions, day-to-day divisional operations, budget and administrative coordination, events and programs, and communication and collaboration across campus. It also provides oversight and coordination of the University Esports Team and manages Student Life digital platforms, including the Student Life webpage and mobile app.

Requirements

Bachelor's degree in Higher Education, Business Administration, Communication, Ministry, or a related field.
3–5 years of administrative, operational, or project management experience, preferably in higher education or ministry settings.
Strong organizational, communication, and interpersonal skills.
Ability to manage multiple projects and priorities with attention to detail.
Proficiency in Microsoft Office, Google Workspace, and administrative systems.
Ability to handle confidential information with discretion and professionalism.
Demonstrated commitment to the mission, vision, and values of the university.
Strong leadership and problem-solving skills.
Excellent written and verbal communication abilities.
Ability to work collaboratively in a fast-paced environment.
High level of initiative, flexibility, and professionalism.
Strong relational skills with students, parents, faculty, and staff.

Nice To Haves

Experience in Student Life, higher education administration, or nonprofit leadership.
Knowledge of budgeting, event coordination, and project management practices.
Experience supporting senior-level leadership.

Responsibilities

Provide direct administrative support to the Vice President of Student Life, including calendar management, meeting coordination, correspondence, travel arrangements, and project follow-up.
Prepare agendas, presentations, reports, meeting notes, and departmental communications.
Handle confidential information with professionalism and discretion.
Serve as a liaison among the Vice President, students, parents, faculty, staff, and external partners.
Coordinate day-to-day Student Life division operations to support efficiency and alignment across departments.
Assist with strategic planning initiatives, departmental assessments, and divisional projects.
Monitor timelines, deadlines, and follow-through for key initiatives and campus events.
Develop and maintain operational systems, workflows, and organizational procedures.
Support policy implementation and compliance within Student Life departments.
Assist with monitoring divisional budgets, purchasing, reimbursements, and expense tracking.
Coordinate contracts, invoices, and vendor communications.
Maintain accurate records, files, and departmental documentation.
Help coordinate Student Life events, leadership programs, retreats, training, orientation activities, and selected campus engagement initiatives.
Collaborate with campus partners to support a vibrant and Spirit-empowered student experience.
Provide logistical oversight for meetings, conferences, and special events.
Provide oversight and coordination of the University Esports Team.
Support internal and external communication efforts for Student Life initiatives.
Coordinate divisional calendars, marketing requests, announcements, and communication strategies.
Manage and coordinate Student Life digital platforms, including the Student Life webpage and mobile app, to support student engagement initiatives and campus communication.
Foster collaborative relationships across campus departments.