Administrative Assistant (Allied Health)

Butte-Glenn Community College District•Oroville, CA

1d•Onsite

About The Position

The Administrative Assistant organizes, coordinates, and provides moderate to complex administrative support for an administrator, senior-level manager, department, division, program, and/or various special projects for the Allied Health department. The Administrative Assistant is responsible for maintaining and managing multiple budgets; reconciling, tracking, and processing invoices; processing required forms for travel requests, flex payments, exception notices, etc.; registering students for their classes; tracking and issuing program certificates; composing and recording minutes for department meetings; and supporting Allied Health department chairs and faculty in day-to-day operations for a variety of CTE programs and departments.

Requirements

High School Graduate or General Educational Development (GED)
Two (2) years of increasingly responsible experience providing administrative support to an administrator, senior manager, division, department, and/or program
Any combination of education and experience which would provide the required qualifications for the position.
May be required to travel for various off-site meetings, trainings, conferences, and/or events in support of the overall objective of the position.
Complete and submit an online application with all required attachments.
Complete a medical history questionnaire.
Agree to undergo and pass a pre-employment physical examination.
Provide fingerprints prior to beginning work.

Responsibilities

Organizes, coordinates, and provides moderate to complex administrative support for an administrator, senior-level manager, department, division, program, and/or various special projects for the Allied Health department.
Maintains and manages multiple budgets.
Reconciles, tracks, and processes invoices.
Processes required forms for travel requests, flex payments, exception notices, etc.
Registers students for their classes.
Tracks and issues program certificates.
Composes and records minutes for department meetings.
Supports Allied Health department chairs and faculty in day-to-day operations for a variety of CTE programs and departments.