Administrative Assistant - Accounts Receivable Associate

The Habegger Corporation • Nashville, TN

10d • Onsite

About The Position

Step into an accounting career where your attention to detail and passion for customer service will be celebrated every day at The Habegger Corporation. We're searching for a new full-time Administrative Assistant - Accounts Receivable Associate to join our thriving Nashville, TN team and play a vital part in our operations across Tennessee and Alabama. We are an experienced HVAC distributor providing top-quality products since 1952. We have over 40 locations in 8 states and have demonstrated customer loyalty and support in helping businesses grow. Our goal is to be number one in the industry while maintaining the highest ethical standards. Here at Habegger, our philosophy is to "hire good people, give them the tools, and get out of the way." We know that our team of outstanding employees is why we have the success that we do, so we offer a culture of growth, great pay, and excellent benefits.

Requirements

• Proficiency with Microsoft Office, especially Excel and Outlook
• Excellent organizational skills and strong attention to detail
• Strong communication and customer service abilities
• Ability to prioritize multiple tasks in a fast-paced environment
• Strong problem-solving and analytical skills
• Professional demeanor and a commitment to confidentiality

Nice To Haves

• Experience in administrative, accounting, accounts receivable, banking, or customer service roles is preferred.
• Experience with ERP/accounting systems is also preferred.
• NetSuite experience is a strong plus!

Responsibilities

• Processing customer payments and ensuring accurate accounts receivable records using NetSuite ERP.
• Providing prompt, friendly service to both internal and external customers, helping resolve billing questions and payment discrepancies.
• Contacting customers with outstanding balances and assisting with collections.
• Collaborating with other departments to resolve account issues.
• Managing credit applications and customer account maintenance.
• Generating reports and keeping administrative records up to date.
• Monitoring dashboards and saved searches in NetSuite to proactively identify and address account issues.

Benefits

• Competitive hourly wage
• Health insurance
• Dental
• Aflac coverage
• 401(k) plan with up to a 5% company match
• Paid vacations and sick days
• Profit sharing
• Flexible spending account (FSA)
• Life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed