Administrative Assistant/ Accounting Associate

Aston Carter•Fond du Lac, WI

10d•$22 - $25•Onsite

About The Position

Join the team as an Administrative Assistant/Accounting Associate, providing front office and administrative support, assisting with project management tasks, and offering accounting support. The role is based in Fond Du Lac, Wisconsin, and is fully onsite. It follows standard working hours of 8:00 a.m. to 4:30 p.m., Monday through Friday. This is a contract-to-hire position. The pay range is $22.00–$25.00 per hour; individual compensation depends on factors including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other job-related factors. The position serves as the primary receptionist and provides administrative assistance to the Project Management team and other departments. It also supports accounts payable, accounts receivable, cash sales, payment processing, and accounting records. The role uses Jobboss as the internal system and requires proficiency with company software and systems, including ERP, project management, and Microsoft Office applications. A high school diploma is required. An associate degree in Accounting, Business Administration, or a related field is preferred. One to two years of administrative or accounting experience is preferred, and recent technical school or college graduates are encouraged to apply. Eligible benefits for this temporary role may include medical, dental and vision coverage; critical illness, accident, and hospital coverage; a 401(k) retirement plan; life insurance; short- and long-term disability; a Health Spending Account; transportation benefits; an Employee Assistance Program; and time off or leave such as PTO, vacation, or sick leave. Eligibility and plan terms apply.

Requirements

High school diploma required.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities in a fast-paced environment.
Professional communication and customer service skills.
One to two years of administrative or accounting experience preferred.
Recent technical school or college graduates are encouraged to apply.

Nice To Haves

Associate degree in Accounting, Business Administration, or a related field.
Experience with ERP or accounting systems.
Accounts Payable or bookkeeping experience.
Document management and project administration experience.
Strong data entry and file organization skills.

Responsibilities

Serve as the primary receptionist and front desk contact during business hours.
Answer and route incoming phone calls.
Greet and assist visitors and walk-in customers.
Provide employment applications and assist job applicants as needed.
Maintain a professional and organized front office environment.
Become proficient in company software and systems, including ERP, project management, and Microsoft Office applications.
Provide administrative assistance to the Project Management team.
Maintain, organize, and track customer and project files.
Support project-related processes and documentation.
Create new jobs from customer purchase orders.
Prepare and print traveler packets and job documentation.
Create and maintain project files and electronic folders.
Save and organize project drawings and related documents.
Perform additional administrative tasks as assigned by management.
Process incoming vendor invoices.
Print and organize order confirmations and supporting documentation.
Assist with weekly payment processing.
Match invoices against purchase orders, packing lists, and related documents.
File and maintain accounts payable records and payment documentation.
Create, organize, and maintain accounting files and records.
Prepare year-end file storage, labeling, and archival documents.
Support accounts receivable and other accounting functions as needed.
Process cash sales transactions, including creating packing lists and invoices.
Assist with payment processing and recordkeeping.
Cross-train and assist with receiving functions as needed.
Support Purchasing, Accounting, Project Management, and Estimating departments on administrative projects.
Perform other duties and special projects as assigned.