Administrative Assistant 5

State of Louisiana • Baton Rouge, LA

1d • Onsite

About The Position

The Office of Juvenile Justice is seeking a highly organized, efficient, and proactive Administrative Assistant 5 to support the dynamic work of our Human Resources Department. Reporting directly to the HR Director, this role is perfect for someone who thrives in a fast-paced environment, manages multiple responsibilities with confidence, and brings professionalism to every interaction. As a key member of the HR team, you’ll serve as a central point of communication for staff, applicants, and stakeholders while helping keep our operations running smoothly behind the scenes. Your ability to stay organized, anticipate needs, and maintain a positive, solutions-focused attitude will make you an essential part of the department’s success. If you’re self-sufficient, detail-driven, and excited about supporting a mission-focused HR team, you’ll shine in this role and make a meaningful impact on the employees and programs that keep OJJ moving forward.

Requirements

• Four years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
• The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)
• Applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.
• Must take and pass a drug screening test.
• Must possess a valid Louisiana Driver's License.
• Must clear a background check.

Nice To Haves

• Accepting Direction: Follows direction reliably, adjusts to feedback, and completes tasks on time.
• Communicating Effectively: Communicates clearly, listens actively, and explains complex ideas well.
• Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.
• Acting with Ethics and Integrity: Acts with integrity, respects confidentiality, and treats people fairly.
• Adapting to Change: Adjusts quickly and stays effective during change.
• Focusing on Customers: Understands customer needs, communicates clearly, and delivers timely, reliable service.

Responsibilities

• Manages daily administrative tasks — Answers calls, communicates with staff and stakeholders, processes paperwork, and handles mail.
• Maintains records & documentation — Organizes files, prepares reports, and manages employment and public records requests.
• Serves as primary timekeeper — Processes CATS entries, paper timesheets, payroll reports, and secures payroll records.
• Handles COPE & risk testing — Manages COPE testing requests and administers risk assessment testing.
• Maintains file room operations — Organizes, secures, and keeps personnel files and HR work areas clean and functional.
• Supports special projects — Assists leadership, coordinates screenings, and completes delegated assignments.
• Handles purchasing tasks — Prepares 156-Bs, codes expenses, and maintains purchasing documentation.

Benefits

• The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed