Administrative Assistant 5

State of Louisiana • Lutcher, LA

2d • Onsite

About The Position

The Pontchartrain Levee District (PLD) is seeking an Administrative Assistant to provide executive support to department advisors and decision-makers, including administrators and board members. The PLD's mission is to maintain and improve levee systems to ensure integrity and protection against river stages and hurricane tidal surges. This role involves gathering materials for meetings, interpreting policies, compiling correspondence, assisting the Executive Director with agenda items, and serving as the Property Control Manager. The agency has a minimal personnel turnover rate due to a pleasant work environment and leadership, with potential opportunities for advancement.

The ideal candidate will possess strong competencies in effective communication, following policies and procedures, making accurate judgments, acting with ethics and integrity, adapting to change, championing continuous improvement, demonstrating initiative, displaying professionalism, managing time effectively, and solving problems. The Pontchartrain Levee District is a multi-jurisdictional agency responsible for levee maintenance and monitoring across six east bank parishes.

Requirements

• Four years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

• Communicating Effectively
• Following Policies and Procedures
• Making Accurate Judgments
• Acting with Ethics and Integrity
• Adapting to Change
• Championing Continuous Improvement
• Demonstrating Initiative
• Displaying Professionalism
• Managing Time
• Solving Problems

Responsibilities

• Serves as executive support to department advisors and decision-makers, including administrators and board members.
• Gathers material needed for staff budget, committee, and board meeting agendas, and emails material to relevant parties 48 hours before meetings.
• Interprets departmental policies and procedures for staff members and the general public, ensuring information aligns with PLD Board policy and protocol.
• Compiles correspondence for the President and members of the Board of Commissioners, Board Secretary, Executive Director, Police Department, and Maintenance Department, and distributes copies as needed.
• Assists the Executive Director in ensuring all agenda items are completed, such as right-of-entry, contracts, millage, and final budget.
• Serves as Property Control Manager, compiling and maintaining accurate records on acquisitions and dispositions of assets over $1,000 and entering information into a database.
• Works with the Executive Director to compile necessary annual insurance applications for renewal of fleet program, general liability, crime policy, umbrella, workers' compensation, etc.
• Performs administrative duties such as maintaining files and central records.
• Reviews correspondence and receives telephone calls related to sensitive and confidential matters, determining appropriate action.
• Performs any other duties as assigned or requested by the Executive Director to assist fellow employees.

Benefits

• The salary offered will be determined based on qualification and experience.
• Louisiana is a State as a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed