Administrative Assistant (3-5 years)

Coffman Engineers•Anchorage, AK

6d•Onsite

About The Position

Coffman Engineers is seeking an experienced Administrative Assistant for our Anchorage office. The successful applicant will have a positive attitude, excellent communication and organization skills. This position is direct with Coffman Engineers.

Requirements

3-5 years of administrative experience
High school diploma or GED
Valid driver’s license and driving record that meets Coffman’s stringent requirements are required
Ability to lift up to 30 pounds
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent communication skills, both written and oral
Ability to successfully collaborate with all team members on a regular basis.
Professional writing skills, using proper spelling and grammar
Exceptional time management skills with the ability to prioritize tasks, multitask, and work efficiently in a fast-paced environment
Strong attention to detail with the ability to accurately identify, review, and capture required information
Ability to exercise sound judgment in making independent decisions and determining the best approach to specific tasks
Capability to learn new office software
Ability to work independently and as part of a team

Responsibilities

Collaborating with engineers and technical staff to produce and edit client deliverables, including project specifications in a variety of software
Maintaining organized digital filing systems, handling confidential records with discretion, and updating company databases
Providing direct support and assistance to senior team members and department heads
Using Microsoft Excel to maintain company event budgets and other expenditures
Using Microsoft Word to proofread documents
Using Microsoft Word to create and edit quality professional documents using advanced formatting tools
Scanning, binding, shredding
Scheduling staff travel, hotels, rental cars, and other logistics as necessary
Driving company vehicles to and from maintenance appointments
Running company errands
Maintaining the office in a clean and orderly manner
Assisting with the planning and coordinating company events which will include setting up and breaking down the event space, ordering food, and purchasing supplies
Working closely with other individuals in a team environment
Occasionally performing receptionist duties
Other administrative duties as assigned