Administrative Assistant 5

State of Louisiana • Baton Rouge, LA

1d • Onsite

About The Position

This position serves as the confidential special assistant to the Administrator for the Non-depository Division of the Office of Financial Institutions (Chief Examiner AS-624). The division is responsible for licensing, regulation, and examination/enforcement involving eight (8) non-depository financial service provider industries with excess of 11,000 licensees and registrants. The incumbent prepares reports for the Chief Examiner's use in monitoring performance and efficiency of the division, maintains division records for surety bonds required for licensees, drafts administrative orders for suspension of those licenses when bonds expire, and reviews correspondence and receives telephone calls maintaining confidentiality and using independent judgment to determine if action is warranted and to whom the call or correspondence should be referred.

Requirements

• Four years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Using Data: The ability to collect, analyze, and use data to generate insights and inform decisions.
• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
• Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
• Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results.
• Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.
• Working with Financial Information: The ability to interpret financial data, manage financial approvals, and ensure compliance to support informed decisions and promote transparency.

Responsibilities

• Organizes Compliance Examiner's workload to ensure efficient and timely responses to questions and sensitive issues of a confidential nature.
• Directs any confidential inquiries, reports concerning disciplinary actions, promotions, and other personnel related matters to CE.
• Organizes, coordinates, and schedules appointments, meetings, and travel arrangements.
• Coordinates, schedules, and sets up conference calls and webinars.
• Prepares and distributes agendas, materials, and exhibits for these.
• Maintains record of surety bonds required for licensure, monitors and processes cancellation notices, prepares appropriate correspondence for corrective action, and prepares orders of immediate suspension.
• Maintains the Non-depository Division's enforcement action database for all non-depository programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed