Administrative Assistant 5

State of Louisiana•Reserve, LA

About The Position

The Administrative Assistant 5 provides advanced administrative and operational support to the Port Operations Director and Airport Director and helps ensure efficient operation of the executive offices at Port headquarters. The role supports Port and airport activities, executive operations, Commission meetings, and high-visibility projects and events. It requires strong organization, discretion, attention to detail, sound judgment, professional communication, and the ability to manage multiple priorities. The position coordinates with staff across the agency and may assign or coordinate clerical tasks or provide functional supervision and training to clerical staff for special projects. The Port of South Louisiana’s mission is to serve the maritime transportation needs of resident industry; assist resident industry in developing maritime and industrial facilities; encourage foreign and domestic investment in the River Parishes Region and Louisiana; and attract foreign and domestic cargo to the Globalplex Intermodal Terminal. Only current permanent classified employees of the Port of South Louisiana will be considered. The appointment type is promotional, and the position does not participate in a Career Progression Group. Salary will be determined based on qualifications and experience.

Requirements

Four years of experience in administrative services.
Only current permanent classified employees of the Port of South Louisiana will be considered.
Strong organization, discretion, attention to detail, sound judgment, professional communication, and ability to manage multiple priorities.
Every 15 semester hours earned from an accredited college or university may substitute for six months of experience.

Responsibilities

Provide administrative support to the Port Operations Director and Airport Director, including preparing correspondence, reports, presentations, meeting materials, and other documents.
Manage schedules, coordinate meetings, and respond to routine inquiries.
Provide administrative and financial support for the Port of South Louisiana–St. John Airport.
Record incoming accounts receivable payments and monitor budget-related activity.
Submit accounts payable invoices with required documentation.
Process Federal Aviation Administration and Louisiana Department of Transportation and Development grant-reimbursement reports.
Prepare state appropriation reports.
Coordinate Airport Committee meetings and maintain airport records.
Assign or coordinate clerical tasks and may train or provide functional supervision to clerical staff for special projects.
Support executive operations, Commission meetings, and high-visibility projects and events.