Administrative Assistant 4 - Spokane

State of Washington • Spokane County – Spokane, WA

14h • Onsite

About The Position

The Washington State Patrol (WSP) is seeking an Administrative Assistant 4 to provide principal administrative support to the Commander, District, and the management team within Field Operations Bureau, District 4, which serves Spokane County. This role is responsible for overseeing administrative operations, ensuring consistency with agency policy and procedures, and making decisions on administrative matters on behalf of the District Commander. The position acts as a liaison, prepares reports, manages budgets, coordinates special projects, and may supervise other staff.

Requirements

• High school diploma or GED equivalent.
• Four (4) years of progressively responsible experience in office/clerical, secretarial, or general administrative work.
• An Associate's degree in Business Administration or related fields may substitute for two years of the required experience.
• Applicants must possess work authorization that does not require employer sponsorship.
• Candidates must be able and willing to work in the office and commute to the official duty station.

Nice To Haves

• Lived experience, volunteer positions, or a combination of experience and education could demonstrate ability to perform duties.

Responsibilities

• Makes decisions for District Commander on administrative matters.
• Facilitates work on behalf of the District Commander.
• Holds signature authority in the absence of the District Commander.
• Represents the District Commander at meetings.
• Speaks on behalf of the District Commander at meetings, conferences, etc., on administrative policy matters.
• Prepares briefing materials, reports, and other supporting materials for the District Commander.
• Serves as the primary point of contact on behalf of the District Commander.
• Develops and maintains the District Commander's confidential administrative files.
• Acts as a liaison between the District Commander and internal/external stakeholders.
• Directs and/or coordinates special projects.
• Prepares annual reports and resolves contractual issues.
• Conducts or supervises the preparation of studies or project summaries.
• Coordinates with program managers and budget staff in preparing request packages and budget-related responses to the legislature.
• Participates in the strategic and quality planning process.
• Researches federal and state regulations on behalf of the District Commander as they pertain to their scope of responsibility.
• Develops budget estimates, monitors, and controls budgets from various sources.
• Participates in establishing short and long-term fiscal plans and performance goals.
• Compiles data and prepares complex grant/budget proposals for new, continuation, and competitive renewals on grants and contracts.
• Coordinates space management, including renovation and/or remodeling for administrative areas.
• Approves funds to purchase equipment and service orders.
• Authorizes equipment repair/renovation.
• Accesses and researches vendors for services, contracts, and products.
• Processes purchase orders.
• Coordinates and makes travel arrangements (e.g., hotel and flight arrangements) and maintains all necessary supporting documents.
• May supervise other staff.
• Coordinates and facilitates the on-boarding and off-boarding of staff with all associated agency support departments.
• Processes employee confidential records.
• Provides backup to other administrative assistants.

Benefits

• Flexible schedules
• Telework options (may be available after training/probationary period)
• Infants at Work Program
• Continuous growth and development opportunities
• Opportunities to serve the community and make an impact
• Employment opportunities that recognize military veterans and/or military spouse
• Qualification for the Public Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED