Administrative Assistant 4
About The Position
CAHS is seeking an experienced, proactive, and detail-oriented Administrative Assistant to join their team. This position plays a vital role in supporting daily operations, coordinating administrative processes, managing schedules, and preparing reports to ensure efficiency and productivity across School-Based Services and the agency. As a key member of the team, the Administrative Assistant will help create a welcoming, supportive, and professional environment for clients, families, staff, and community partners. The ideal candidate is highly organized, motivated, and customer-service oriented, with the ability to manage multiple priorities while maintaining accuracy, confidentiality, and professionalism. This role is ideal for someone who thrives in a fast-paced environment, enjoys helping others, and is passionate about making a positive impact in the community.
Requirements
- Three years of experience in administrative services.
- Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Nice To Haves
- Accepting Direction: Follows direction reliably, adjusts to feedback, and completes tasks on time.
- Communicating Effectively: Communicates clearly, listens actively, and explains complex ideas well.
- Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.
- Building and Supporting Teams: Works well with others, contributes consistently, and supports the team.
Responsibilities
- Prepare contracts for school-based personnel, obtain required signatures, and monitor contracts throughout the approval process to ensure timely completion.
- Assist with purchasing activities by preparing requisitions for supplies, equipment, and program materials.
- Maintain inventory records, monitor supply levels, and anticipate monthly needs while supporting budget goals.
- Coordinate data collection and tabulation activities and assist in preparing reports, summaries, and other administrative documents.
- Design and maintain forms and record-keeping systems that promote efficient operations and accurate data management.
- Prepare agreements and supporting documentation for partnerships with local school systems.
- Support outreach and marketing efforts by coordinating meeting schedules, preparing brochures and handouts, and assisting with special events and presentations.
- Maintain organized files and records while ensuring confidentiality and accuracy.
- Provide general administrative support to program staff and leadership, contributing to a positive and collaborative work environment.
Benefits
- The actual starting salary depends on the education and experience of the selected applicant.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
