Sentinel Administrative Assistant 4 -19568

Northrop Grumman•Roy, UT

2d•$57,500 - $95,900•Onsite

About The Position

Northrop Grumman's Sentinel Program has an opening for an Administrative Assistant 4 to join our team of qualified, diverse individuals. This position will be located in Roy, UT. This position will report to the Sentinel Business Management Director. Key responsibilities include performance of all administrative and support functions for the director and other leaders in Business Management and Contracts organizations. The job will involve coordination among multiple functional organizations located across multiple campus locations and time zones, and with Government counterparts. This position will also coordinate travel and expenses for travel. The position requires a self-motivated professional who is skilled in a full range of administrative support functions; including answering phones, ordering supplies, coordinating security related functions, travel arrangements, planning team engagement activities, filing expense reports, coordinating meetings across multiple calendars, managing/coordinating guests, supporting the program group’s day-to-day administrative needs including facility requirements, and coordinating the new employees’ onboarding process.

Requirements

High School diploma/GED with at least 6 years’ experience as an administrative assistant or similar.
Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint).
Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangements.
Strong interpersonal, communication and organizational skills.
Ability to obtain and maintain a US Government Secret security clearance.

Nice To Haves

Associates Degree.
Active US Government Secret or Top-Secret security clearance.
Proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel.
Experience in planning, coordinating and overseeing catering for corporate meetings.
Strong proofreading and document preparation skills.

Responsibilities

Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts
Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions.
Make travel arrangements and process expense reports in a timely manner for assigned staff.
Attend staff meetings, publish agendas and follow-up on action items.
Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering.
Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate.
Manage and/or support special projects as assigned.
Provide back-up support for other administrative staff as needed.
Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
Gathers, compiles and reports on information relevant to supervisors’ assignment.
Meeting support: preparing rooms ahead of meetings, logging in to the computer, joining teleconference, opening files; managing catering, coffee/water service, as required.
Manage facility footprint, coordinate with facilities team ongoing needs and changes