Administrative Assistant 4

Northrop Grumman•Los Angeles, CA

1d•$66,600 - $111,000•Onsite

About The Position

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman Mission Systems (NGMS) is seeking an Administrative Assistant 4 to support the Integrated Digital Systems (IDS), Navigator Life Cycle Programs and Inertial Measurement Unit / Inertial Reference Unit (IMU/IRU) operating units onsite in Woodland Hills, CA. This is an exciting, dynamic environment at the cutting edge of business in the high technology defense industry. The individual in this role will get to work in a challenging, internal, and customer-facing role that also has a lot of delegated authority/responsibility while working with the respective Operating Unit Director and their teams. The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a high daily workload supporting multiple directors, managers, employees, and priorities as required.

Requirements

High School Diploma with a minimum of 6+ years’ additional education and/or professional relevant experience.
Advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel).
Demonstrated experience coordinating Outlook calendars, conference call, and shared link applications.
Demonstrated experience coordinating both on and off-site meetings and/or events with customers, including ordering, receiving and setting up food and refreshments.
Demonstrated experience making travel arrangements and expense reporting.
Demonstrated experience compiling and generating reports and presentations.
US Person required.

Nice To Haves

Bachelor’s or Associate degree, preferably in business or technical related field.
Experience with SAP, Concur, Facilities requests, S4, SmartBuy, etc.
SharePoint (or equivalent), and intranet/internet proficiency.
Experience proofreading and correcting documents for grammatical errors.
Demonstrated ability to be proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities.
Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities.
Experience interfacing with executive level internal and external contacts with considerable autonomy.

Responsibilities

Coordinate business meetings, both internal as well as for Customers. This includes ordering and setting up food for the attendees and post visit clean-up.
Manage the Director(s) calendar, coordinating agendas for customer visits, and interfacing with Customer.
Arrange visitor badging and receive visitors including customers and other contractors.
Coordinating receipt of customer clearances and administering customer badging process.
Arrange, maintain, and modify the Director(s) schedule and associated departmental activities.
Assist the Director(s) and team with making travel arrangements and submitting expense reports.
Handle confidential business matters and maintain effective and efficient organization of administrative requirements.
Prepare correspondence.
Coordinate staff meetings
Use Microsoft Office to produce high-quality reports, presentations, or other documents.
Use the Northrop Grumman travel system (Concur) to make travel arrangements and process expense reports.
Support other admin assistants as needed.
Follow up on actions on behalf of the director and perform other tasks as directed