Administrative Assistant 3

University of New Mexico•Albuquerque, NM

9d•Onsite

About The Position

The Department of Chemical & Biological Engineering and the Department of Nuclear Engineering are seeking a highly motivated, organized, and professional individual with excellent communication, customer service, and computer skills to support department operations and leadership. This individual is the first point of contact between the two Departments and students, faculty, staff and the general public, in person and over the phone. A successful candidate will be able to work independently, manage multiple priorities, anticipate needs and exercise sound judgment while maintaining a high level of accuracy and professionalism. The ideal candidate will be detailed-oriented, adaptable, and exceptionally organized, with a demonstrated experience managing a broad range of administrative responsibilities. The Administrative Assistant 3 will work collaboratively with all members of the department to provide administrative support to the Department Chairs, Department Administrators, Department Accountant, Department Research Engineer, faculty, staff and students. This position is responsible for managing a departmental Purchasing Card (PCard) and supporting a variety of financial and operational processes.

Requirements

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Nice To Haves

Knowledge of UNM policies, procedures, and administrative systems
The ability to communicate effectively and professional, both orally and in writing.
Knowledge of basic accounting principles and experience supporting fiscal administration, including purchasing, reconciliation, data collection, and reimbursements.
Knowledge of and experience with Chrome River and the UNM reimbursement process.
Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with UNM Jobs, student hiring, and LoboTime
Experience coordinating calendars, scheduling meetings, and making travel arrangements.
Experience working in an academic setting
Demonstrated commitment to customer service, teamwork and continuous improvement.

Responsibilities

Processing financial transactions and reconciling purchases in Chrome River.
Assisting with account tracking, purchasing, and other fiscal administrative activities.
Assisting with safety training documentation
Maintaining office equipment and managing office supply inventory
Answering phones, greeting visitors, sorting and distributing mail, filing, and responding to inquiries.
Student hiring and student onboarding,
Assisting as needed with other administrative duties as assigned