Administrative Assistant 3 - Joe Crowley Student Union

Nevada System of Higher Education • Reno, NV

14d • Onsite

About The Position

The University of Nevada, Reno’s Joe Crowley Student Union is recruiting an Administrative Assistant 3. The position supports the Student Union through comprehensive administrative financial data management and programmatic support, helping ensure accurate and efficient administrative processes and daily operations. The position is contingent upon funding and does not provide layoff rights.

The role coordinates staffing charges, rent and event payments, daily payroll, and building Prox card management, while ensuring compliance with applicable policies, procedures, and regulations. It also supports daily office operations by purchasing supplies and reconciling purchasing card and travel transactions, working collaboratively with leadership and staff.

The typical schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., though it may change based on organizational needs. This is a 100% full-time-equivalent position. Classified employees are enrolled in Nevada PERS upon hire. The posting also describes health insurance options including dental and vision, life insurance, annual and sick leave, fitness center memberships, employee assistance services, staff representation, and education grant-in-aid and family opportunity programs.

Requirements

• High school graduation or equivalent education and three years of progressively responsible relevant work experience in one or more of these areas: maintaining complex records and files; public/customer relations, including explaining detailed policies, regulations, and requirements; preparing and processing financial and statistical documents such as payroll, travel, claims, and budgeting forms; or assisting staff and management with projects and activities.
• Alternatively, one year of experience as an Administrative Assistant II in Nevada State service.
• An equivalent combination of education and experience may qualify.
• A resume/CV detailing major duties performed in each job is required.
• Contact information for three supervisory references is required.

Nice To Haves

• Highly organized, with demonstrated success managing multiple priorities, solving problems, improving processes, and working independently with exceptional attention to detail, accuracy, and accountability.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams, and enterprise systems such as Workday.

Responsibilities

• Coordinate staffing charges, rent payments, and event payments.
• Process daily payroll.
• Manage building Prox cards.
• Ensure compliance with applicable policies, procedures, and regulations.
• Purchase supplies to support daily office operations.
• Reconcile purchasing card and travel transactions.
• Collaborate with leadership and staff to support accurate, efficient administrative processes and daily operations.

Benefits

• Nevada Public Employees’ Retirement System (PERS) enrollment upon hire
• Health insurance options, including dental and vision
• Life insurance
• Annual and sick leave
• E. L. Wiegand Fitness Center annual or semester memberships, including spouse/domestic partner membership options
• Mountain EAP counseling and advising services for employees and eligible dependents
• Classified Staff Grants-In-Aid Benefit
• Classified Employee Family Opportunity Program for eligible spouses, domestic partners, and dependents

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED