Administrative Assistant 3 (00819)

State of Montana • Helena, MT

1d • Hybrid

About The Position

The Administrative Assistant 3 position provides administrative support to the Environmental Health and Food Safety Section within the Public Health and Safety Division in Helena. This role involves attending meetings, taking notes, transcribing minutes, contract monitoring of timelines, multiple funding sources, and reporting requirements, as well as reviewing and monitoring budget expenditures and preparing budget reports for management review. DPHHS is committed to serving Montanans to improve health, safety, well-being, and empower independence, offering meaningful public service work. The position may be eligible for partial telework within Montana and a potential $1.00 an hour base pay increase effective July 1, 2026.

Requirements

• High school diploma or the equivalent
• Four years of office management, administrative support, or program coordination experience
• Knowledge of office management
• Ability to work effectively with others
• Excellent written and verbal communication skills
• Ability to identify problems, develop and implement solutions

Nice To Haves

• Other combinations of related education and experience may be considered on a case-by-case basis.

Responsibilities

• Attending meetings, taking notes, and transcribing minutes
• Contract monitoring of timelines, multiple funding sources, and reporting requirements
• Reviewing and monitoring budget expenditures and preparing budget reports for management review

Benefits

• healthcare coverage
• retirement plans
• paid vacation
• sick leave
• holidays
• work/life balance
• eligibility to participate in the Public Service Loan Forgiveness (PSLF) program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED