Administrative Assistant 3

MIT • Cambridge, MA

1d

About The Position

SENIOR ADMINISTRATIVE ASSISTANT, Research Laboratory of Electronics - Microsystems Technology Laboratories (MTL), performs complex and diverse administrative duties with minimal supervision in support of the Director and leadership team; provides comprehensive administrative coordination across multiple programs and initiatives, including MTL’s international partnerships, industry collaborations, and advisory board activities; is responsible for organizing high-profile events and meetings throughout the year, including managing guest lists, agendas, logistics, and vendor coordination; and engages with faculty, students, and researchers across multiple departments, laboratories, and centers (DLCs).

Requirements

• High School education or equivalent
• A minimum of five years of administrative, office, or related experience
• Strong organizational skills
• Fastidious attention to detail and the ability to prioritize, anticipate, and initiate administrative tasks
• Strong customer service orientation and interpersonal skills
• Strong work ethic
• Ability to build relationships within the lab, with colleagues at MTL and RLE HQ

Nice To Haves

• Bachelor’s degree
• Thorough understanding of MIT administrative processes

Responsibilities

• Manages complex scheduling, travel coordination, and prepares detailed itineraries for visitors and stakeholders, including VIP delegations.
• Supports external sponsor engagement activities, including coordination with the Microsystems Industrial Group (MIG), executive seminars, and the annual Industrial Advisory Board (IAB) meeting.
• Works closely with the Consortium Manager on lab-wide operational processes, including database management, mailing list coordination, and communications support such as proofreading and content development.
• Serves as a key resource for addressing inquiries and resolving day-to-day operational matters related to MTL activities.
• Organizes high-profile events and meetings throughout the year, including managing guest lists, agendas, logistics, and vendor coordination.
• Engages with faculty, students, and researchers across multiple departments, laboratories, and centers (DLCs).

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED