Administrative Assistant 3 - Lacey

State of Washington•Thurston County – Lacey, WA

1d•Onsite

About The Position

Administrative Assistant 3 (AA3) Community Corrections Division Lacey, WA [DOC WFSE Monthly Salary Range 42: $3,897.00 to $5,209.00] If you are viewing this posting from an external job site (such as Indeed) , copy/paste and search via the following link to apply directly to this and other WA State Department of Corrections (DOC) positions: https://www.governmentjobs.com/careers/washington/doc . DOC's Mission is to improve public safety by positively changing lives. We are looking to fill a full-time, permanent Administrative Assistant 3 (AA3) vacancy within the Community Corrections Division (CCD). This position reports to and provides a high level of administrative support to the Community Corrections Supervisor (CCS) for the Thurston County Field Unit located at 6135 Martin Way East, Lacey, WA 98516. Work hours are 8:00 am to 5:00 pm, Monday-Friday. We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service, review, decide, and apply!

Requirements

High school diploma or GED equivalent.
Three years of increasingly responsible experience in office/clerical, secretarial, or administrative work requiring keyboarding and/or typing.
Professional experience directing, leading, and training others.
Computer knowledge.
Strong written and verbal communication skills.
Maintain regular and reliable attendance.
Must respect and maintain confidentiality.
Ability to file, use appropriate grammar, punctuation, and spelling.
Ability to work with individuals of various backgrounds and personalities.
Ability to assist individuals with various criminal backgrounds.

Nice To Haves

Database experience and intermediate knowledge of Microsoft Word, Outlook, Excel, and PowerPoint.
Supervisory experience (paid experience evaluating, training, and correcting the work of others).
Experience using court, law enforcement, and Washington Department of Corrections electronic databases such as OMNI, OnBase, JABS, Odyssey, NCIC/WACIC or similar.

Responsibilities

Supervise the support staff assigned to the unit.
Maintain a supervisory file, set expectations and performance goals, and conduct probationary, trial service, and annual performance assessments for direct reports.
Update position descriptions and develop performance development plans (PDPs).
Identify training needs and train, cross-train, and coach appropriately.
Perform corrective action and approve or deny requested leave.
Enter and retrieve information from various database systems (OMNI, Odyssey, OnBase, WATCH, SharePoint, JABS).
Process court orders, close causes, transfer files in OMNI.
Request batch reports and troubleshoot errors.
Log court reports, copy, assemble, route, and distribute.
Monitor, audit, and assign offender caseloads for the unit.
Receive new judgement and sentences from courts.
Act as the Thurston County liaison for cause related correspondence from courts and local law enforcement agencies.
Compile, assign, issue deadlines, and monitor the status/completion of projects assigned to unit staff.
Manage office budget and related business.
Order, receive, and distribute office supplies, duty supplies/equipment, cell phones, business cards, janitorial, UA supplies, bus tickets and forms following established procedures while staying within budget guidelines via TRACKS or other ordering systems.
Prepare A-19s, email scans, and other documents for monthly payments.
Provide administrative support to the Community Corrections Supervisor (CCS).
Submit system access requests, personnel alert emails, and employee, vendor, and pre-employment criminal history requests.
Verify office inventory via the Consolidated Assess Management System (CAMS) and process the movement of equipment and supplies to surplus.
Act as liaison for repairs/service needs for office machines, building maintenance, IT needs, phone lines, utility accounts, and document destruction.
Other duties as required.