ADMINISTRATIVE ASSISTANT 3

Arizona Department of Administration • Phoenix, AZ

1d • $31,909 - $44,724 • Onsite

About The Position

The Arizona Department of Juvenile Corrections (ADJC) is seeking an Administrative Assistant 3 to provide necessary administrative support to education leadership. This position’s role will ensure accurate and organized communication to stakeholders in the agency and the community. This position assists in monitoring the education bureau’s deadlines with the state and schedules meetings as requested. In addition, this person maintains accurate education records and efficiency in the education office. Additional duties include procurement support and contact with the public and other governmental agencies.

Requirements

• Principles and practices of administration and management
• Office practices and procedures
• Proper use of the English language including correct grammar and spelling
• Report creation
• Computer software, including but not limited to Google Suites
• Establish and maintain positive working relationships
• Effective oral and written communication
• Problem solving and time management
• Professional office organization
• Multi-tasking
• Professional report writing
• Analyze and interpret data
• Plan, organize, and coordinate activities and schedules
• Learn and apply agency policy and procedures
• Learn agency mission, goals and objectives
• Maintain confidentiality
• Prioritize various projects
• Learn ADJC and State of Arizona database systems
• Drive on State business if necessary
• Work in a correctional environment
• Manage stressful situations
• Assist with grants and budget

Nice To Haves

• Bilingual skills in Spanish/English preferred but not required

Responsibilities

• Performs a variety of complex administrative tasks for an executive and/or administrator including but not limited to research, preparing well written correspondences, special projects and coordinating activities for the Education Bureau
• Monitor and maintain accurate student records to include but not limited to special education records and daily student attendance in accordance with federal and state rules and regulations
• Generate educational data reports required by the agency and department of education
• Coordinates and maintains calendar(s), schedules meetings and appointments
• Maintaining electronic and hard copy files and records
• Answering telephones and general office coverage
• Prepare/update school calendar, charts, and the student information system
• Communicate with outside stakeholders to obtain necessary educational documents and disseminate information from educational administration to the teaching staff and stakeholders
• Order and track education supplies as directed by education administration through the procurement system
• Perform other duties as assigned

Benefits

• Affordable medical, dental, vision, life insurance, and short-term disability plans
• Top-ranked retirement and long-term disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Sick time accrued at 3:42 hours bi-weekly
• Deferred Compensation Program
• Wellness Plans
• Paid Parental Leave program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level