REVISED Administrative Assistant 3, UNLV CSN Transfer Program (UCTP) [R0151553]

Nevada System of Higher Education•Las Vegas, NV

1d•$46,207•Onsite

About The Position

The Office of Enrollment Management welcomes applications for the Administrative Assistant 3 position. The Administrative Assistant 3 (AA3) provides specialized administrative support for the multi-campus UNLV/CSN Transfer Program by coordinating daily operations, managing schedules, and facilitating communication among staff and student leaders. Oversees advising appointments, maintains student records across systems, and serves as a primary point of contact, responding to inquiries and directing students to appropriate resources. Supports program tracking and prepares meeting materials, minutes, and follow-ups. Supports budget and payroll activities by monitoring expenses, processing purchases, and ensuring compliance with institutional policies. Supervises and trains student workers and assists with office operations. Coordinates logistics for events and outreach, including planning, promotion, and execution in collaboration with campus partners. Maintains organized documentation and data systems to support reporting, transfer processes, and program effectiveness.

Requirements

Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities
OR one year of experience as an Administrative Assistant II in Nevada State service
OR an equivalent combination of education and experience as described above

Responsibilities

Coordinating daily operations
Managing schedules
Facilitating communication among staff and student leaders
Overseeing advising appointments
Maintaining student records across systems
Serving as a primary point of contact, responding to inquiries and directing students to appropriate resources
Supporting program tracking
Preparing meeting materials, minutes, and follow-ups
Supporting budget and payroll activities by monitoring expenses, processing purchases, and ensuring compliance with institutional policies
Supervising and training student workers
Assisting with office operations
Coordinating logistics for events and outreach, including planning, promotion, and execution in collaboration with campus partners
Maintaining organized documentation and data systems to support reporting, transfer processes, and program effectiveness