Administrative Assistant 3
About The Position
The Administrative Assistant coordinates the comprehensive administrative, financial, and operational functions for both the Student Wellness Center (SWC) and the Student Advocacy Center (SAC) within the Holistic Student Well-being portfolio. This role provides direct administrative support to the Directors of both centers, as well as general operational support for both full-time staffs. The individual in this position must navigate the unique workflows of two high-traffic, student-centered departments, requiring exceptional multi-tasking abilities, fiscal precision, and total discretion with confidential and private information.
Requirements
- High School diploma or GED.
- Minimum of 2 years of professional administrative, office management, or business administration experience.
- Proven ability to work independently and seamlessly manage complex workflows across two distinct teams or offices.
- Demonstrated knowledge of business and financial principles, including experience with financial operations, procurement, purchasing, expense reports, balancing financial sheets, or inventory management.
- Excellent written and verbal communication skills with a high attention to detail and strong relationship management capabilities.
- Proficiency with Microsoft Office Suite (specifically Word, Excel, and PowerPoint) and digital scheduling tools.
Nice To Haves
- Bachelor’s degree in business administration, financial management, communications, or a closely related field.
- 4 years or more of relevant administrative and operational experience, preferably within a higher education environment.
- Direct experience handling university purchasing systems, e-requests, travel reconciliation, and Workday financial systems (specifically within an Ohio State or similar higher education environment).
- Proven experience working with and potentially hiring and training student employees or part-time staff.
- Experience preparing comprehensive financial and operational reports.
- Experience coordinating projects and operational processes, with the ability to manage multiple workflows in a fast-paced environment.
- Ability to interpret and apply complex organizational/university policies and procedures.
Responsibilities
- Coordinates comprehensive administrative, financial, and operational functions for the Student Wellness Center (SWC) and the Student Advocacy Center (SAC).
- Provides direct administrative support to the Directors of both centers.
- Offers general operational support for full-time staff in both departments.
- Navigates unique workflows of two high-traffic, student-centered departments.
- Manages complex workflows across two distinct teams or offices.
- Handles financial operations, procurement, purchasing, expense reports, balancing financial sheets, or inventory management.
- Works with and potentially hires and trains student employees or part-time staff.
- Prepares comprehensive financial and operational reports.
- Coordinates projects and operational processes.
- Interprets and applies complex organizational/university policies and procedures.
Benefits
- The hiring range for this position is $21.35-$23.08/hr.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
