Administrative Assistant 3 - English Department

University of Nevada Reno • Reno, NV

3d • Onsite

About The Position

The University of Nevada, Reno is seeking a dedicated and detail-oriented Administrative Assistant 3 to support the Department of English. This position serves as the primary assistant to the Undergraduate and Graduate Program Directors and plays a key role in coordinating a variety of administrative and clerical functions. This is a great opportunity to support a dynamic academic department in a fast-paced university setting.

Requirements

• Graduation from high school or equivalent education
• Three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities
• OR One (1) year of experience as an Administrative Assistant II in Nevada State service
• OR An equivalent combination of education and experience as described above

Nice To Haves

• Experience in Microsoft Office Suite
• Experience with Workday HRIS system
• Experience in preparing hiring documents to include experience with rules, regulations, policies and procedures within Human Resources
• Budgetary experience to include monitoring accounts, creating and processing related documents, and account reconciliation

Responsibilities

• Assisting with the management of departmental budgets, including host and soft money accounts
• Balancing and maintaining financial records
• Processing applications for graduate programs and handling mandatory forms for both undergraduate and graduate students
• Overseeing purchasing and inventory reporting for departmental accounts
• Coordinating with other colleges, departments, offices, faculty, advisors, and campus programs
• Managing class scheduling and student testing
• Providing general support and assistance to students
• Maintaining departmental records, files, and databases
• Processing personnel documentation
• Managing calendars and daily communications

Benefits

• Public Employees’ Retirement System of Nevada (PERS)
• Health insurance options including dental and vision
• Life insurance
• Generous annual and sick leave
• E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options
• Mountain EAP supports employees (and eligible dependents) through life's difficult moments
• Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related
• Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of Classified employees (working at least 50%)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED