ADMINISTRATIVE ASSISTANT 2
About The Position
The Department of Economic Security (DES) is seeking an experienced and highly motivated individual to join their team as an Administrative Assistant 2 within the Division of Developmental Disabilities (DDD). This role supports DDD's Cultural Competency Plan/Limited English Proficiency Plan, ensuring cross-cultural and linguistically competent practices in service delivery. DDD aims to provide flexible, high-quality, and member-driven services to individuals with developmental disabilities and their families, promoting independence and community engagement. Applicants must not be licensed or certified by the DDD Office of Licensing, Certification and Regulation, nor have a principal interest in a DDD Qualified Vendor Agreement, nor be employed or subcontracted by a DDD Qualified Vendor.
Requirements
- Telephone operation and etiquette.
- Computer skills including advanced use of Google Workspace.
- General office procedures and practices.
- Business English, spelling, grammar and punctuation.
- Oral and written communication.
- Organize and maintain a file system.
- Strong customer service skills.
- Telephone skills as it relates to contact in-person, over the phone and via email.
- Planning, organization, and time management.
- Plan, coordinate, analyze and establish priorities.
- Work with diverse groups of individuals.
- Handle multiple tasks, take initiative, and problem solve.
- Assure confidentiality of work-related matters.
- Work with minimal supervision.
- Following verbal and written instructions.
- Deal with the public with tactfulness and accuracy.
- Learn and apply procedures.
- Possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks if driving is an essential function.
- Successfully pass background and reference check.
- Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Nice To Haves
- Two years of responsible administrative experience; or a Bachelor's degree in a field appropriate to the assignment from an accredited college or university and one year of the required experience; or a Master's degree in a field appropriate to the assignment from an accredited college or university.
Responsibilities
- Coordinates specialized administrative work to support both Cultural Competency Manager and Coordinator.
- Note-taking of meeting minutes.
- Organizes meeting agendas and manages calendars.
- Reviews, reads and researches materials and reports.
- Report preparation.
- Assists with formatting outgoing correspondence, letters and memos.
- Organizes and maintains a shared electronic filing system.
- Communicates and coordinates with other DDD units, external stakeholders and vendors as instructed.
- Uses computer software to create and manage databases, spreadsheets, and reports.
Benefits
- Affordable medical, dental, life, and short-term disability insurance plans
- Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
- 10 paid holidays per year
- Paid vacation and sick time
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
- Deferred compensation plan
- Wellness plans
- Tuition Reimbursement
- Stipend Opportunities
- Infant at Work Program
- Rideshare and Public Transit Subsidy
- Career Advancement & Employee Development Opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
