Administrative Assistant 2 (PCN 21-3115)

State of Alaska•Juneau, AK

6d•$14•Onsite

About The Position

The Administrative Assistant 2 at the Juneau Job Center plays a vital role in the daily operations of Alaska’s Job Centers and contributes to program services across the state. The Department of Labor & Workforce Development has multiple professional development and promotional opportunities, and we pride ourselves on developing our staff for career advancement. The work schedule consists of 7.5-hour days, with a 37.5-hour workweek. The State of Alaska offers 12 paid holidays per year in addition to generous paid leave accrual, a comprehensive health benefits package, and a competitive retirement plan. Upon passing probation, you will be eligible for an Alternate Work Week Schedule that will provide every other Monday or Friday off.

Requirements

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
OR One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
OR One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).
OR One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Clerical: Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.
Manages and Organizes Information: Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.
Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.

Responsibilities

Create financial expenditure status reports to share with Management.
Update, analyze, audit and reconcile payments (travel, contractual, supplies, equipment, and grant line) in a case management system.
Advise management of potential financial over-expenditures and available balances within various program fund sources.
Process and track invoices for payment.
Track and reconcile credit card payments.
Biweekly timekeeping.
Provide assistance to hiring managers with recruitment, schedule interviews, coordinate personnel paperwork, and onboard new hires.
Create Supply Requests (purchase orders), purchase supplies and equipment.
Complete inventory, and process and reconcile travel for job center clients and staff.
Event coordination assisting in planning job fairs, conferences and meetings.
Maintain calendars, respond to public inquiries and coordinate conference rooms and shared calendars.
Supervise MASST and volunteer participants in clerical duties and training.