Administrative Assistant 1

Commonwealth of Pennsylvania • Dauphin County, PA

18h • Hybrid

About The Position

As an Administrative Assistant 1 with the Bureau of Special Education, you will help create a well organized and efficient workplace. This position plays an important role in keeping information flowing and procedures clear for staff in all divisions. Your work will help teams stay coordinated and prepared while serving students and families in the Commonwealth. Every day offers a chance to help improve the Bureau’s operations and support its mission. This position supports the Bureau of Special Education by organizing clerical processes, managing records, and helping staff across all divisions. The role focuses on improving procedures, supporting communication, and ensuring important administrative tasks are completed accurately.

Requirements

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.
• You must meet the PA residency requirement.
• You must be able to perform essential job functions.

Responsibilities

• Guide clerical workflows, organize procedures, and assist staff across Bureau divisions
• Maintain shared drive systems, organize documents, and review materials for ADA compliance
• Manage electronic inquiries, route requests, and monitor timely responses
• Prepare agendas, take notes, summarize discussions, and track action items
• Coordinate travel arrangements, communicate procedure updates, and serve as the Bureau contact for travel needs
• Evaluate workflows, identify improvements, and help standardize operating procedures

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level