Administrative Assistant 1 (AA1) - Spokane North

State of Washington • Spokane County – Spokane, WA

1d • Onsite

About The Position

Our vision is to ensure that “ All Washington's children and youth grow up safe and healthy, thriving physically, emotionally, and educationally, nurtured by family and community". In this position, you will play a crucial role in maintaining an efficient and healthy office flow. Your responsibilities will include performing various complex clerical projects, managing office priorities, and covering other positions in the unit. Also, this role is responsible for legal case management of court documents, orders, and managing deliveries. Confidentiality is always expected in this position.

Requirements

• One year of office experience requiring keyboarding or typing.
• Equivalent education and experience totaling one year of office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.
• A minimum of at least two years of driving experience and a valid driver’s license.

Nice To Haves

• Demonstrated strong knowledge of Microsoft Office, including Word, Excel (multi-level spreadsheet creation experience), and Adobe.
• Demonstrated knowledge of general office procedures and processes.
• Previous experience drafting, editing, and sending electronic correspondence.
• Previous experience editing, proofreading, and drafting memos and other forms of written documents.
• Previous experience operating vehicles for maintenance/repair transport.

Responsibilities

• Answer a multi-line phone system in a fast-paced environment.
• Greet clients, providers, and staff.
• Act as liaison between clients and Social Service Specialists.
• Screen calls and visitors.
• Timely distribution of communication and documents.
• Perform complex word processing tasks.
• Coordinate and assist the Region office’s Social Service Specialists and staff.
• Maintain vehicle schedules and mileage logs.
• Performs vehicle fleet management, including driving vehicles for service and cleaning.
• Keep inventory of office client resources.
• Prepare files for uploading to the document management system.
• Uploads court orders, files court documents online and in-person as required
• Maintain filing systems, databases, multiple tracking logs, and computer programs.

Benefits

• The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving.
• We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve.
• The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.
• Prior to a new hire, a background check including criminal history will be conducted.
• This position is included in the supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE).
• The selected candidate must provide proof of identity and authorization to work in the United States, consistent with E-Verify requirements, on their first day of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed