Administrative Assistant 1 (AA1) - Moses Lake

State of Washington • Grant County - Moses Lake, WA

1d • Onsite

About The Position

Our vision is to ensure that “ All Washington's children and youth grow up safe and healthy, thriving physically, emotionally, and educationally, nurtured by family and community". We're looking for an Administrative Assistant 1 (AA1) to join our clerical team and provide administrative support to Social Service Specialists, supervisors, and community partners. Our ideal candidates will plan independently and initiate action to ensure work and office goals are met. If you like developing new work methods and solving problems, we encourage you to apply. In this position, you will play a crucial role in maintaining an efficient and healthy office flow. Your responsibilities will include performing various complex clerical projects, managing office priorities, and covering other positions in the unit. Also, this role is responsible for legal case management of court documents, orders, and managing deliveries. Confidentiality is always expected in this position.

Requirements

• One year of office experience requiring keyboarding or typing.
• Equivalent education and experience totaling one year of office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.
• A minimum of at least two years of driving experience and a valid driver’s license.

Nice To Haves

• Demonstrated strong knowledge of Microsoft Office, including Word, Excel (multi-level spreadsheet creation experience), and Adobe.
• Demonstrated knowledge of general office procedures and processes.
• Previous experience drafting, editing, and sending electronic correspondence.
• Previous experience editing, proofreading, and drafting memos and other forms of written documents.
• Previous experience operating vehicles for maintenance/repair transport.

Responsibilities

• Answer a multi-line phone system in a fast-paced environment.
• Greet clients, providers, and staff.
• Act as liaison between clients and Social Service Specialists.
• Screen calls and visitors.
• Timely distribution of communication and documents.
• Perform complex word processing tasks.
• Coordinate and assist the Region office’s Social Service Specialists and staff.
• Maintain vehicle schedules and mileage logs.
• Perform vehicle fleet management, including driving vehicles for service and cleaning.
• Keep inventory of office client resources and office supplies.
• Prepare files for uploading to the document management system.
• Entry of legal documents, document delivery, upload court orders, and file court documents online and in person.
• Maintain filing systems, databases, multiple tracking logs, and computer programs.
• Attend safety meetings and follow through with Safety Representative responsibilities.

Benefits

• The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving.
• We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed