ADMINISTRATIVE ASSISISTANT-Finance

CITY OF WHEELING • Wheeling, WV

7d • Onsite

About The Position

Under the immediate direction of the Assistant Director and Director, the staff associate supports the administration and management of Finance Department programs and services.

Requirements

• Knowledge of standard office support including office management programs and software.
• Knowledge of methods and techniques of financial analysis and research procedures.
• Knowledge of data processing and file management.
• Skilled in delivering support in a courteous manner.
• Ability to operate a variety of office equipment including computers and applicable software applications.
• Skilled in data entry and data management
• Ability to gather, organize and analyze financial information and arrive at sound conclusions.
• Skilled in establishing and maintaining effective relationships with those contacted in the course of work.
• High school diploma required (associate degree preferred) and (1) to three (3) years of experience.
• An equivalent combination of experience and education which indicates possession of knowledge, skills and other characteristics may be substituted for the above qualifications.

Nice To Haves

• associate degree preferred

Responsibilities

• Supports City employees and departments with routine, day-to-day finance department questions, needs, and inquiries.
• Assists the Finance team in all areas of the Finance related functions with work involving continual exposure to highly confidential and specialized information and requires an in-depth understanding of the organization's policies and operations.
• Prepares confidential documents and reports.
• Prepares memos and letters upon request including correspondence, letters, and minutes from applicable meetings.
• Assists the Finance Department in planning, organizing, and ordering of supplies.
• Performs receptionist duties by answering all incoming telephone calls, greeting visitors, and distributing all mail.
• Serves as the cashier for the Finance Office.
• Performs data entry, as directed.
• Performs other administrative duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees