Finance and Administrative Clerk

Valencia Regional Emergency Communications Center • Los Lunas, NM

2d • Onsite

About The Position

Valencia Regional Emergency Communications Center (VRECC) is accepting applications for a Finance & Administrative Clerk. This is a regular full-time, non-exempt administrative support position assigned to Administrative Services and reporting to the Finance Manager. The Finance & Administrative Clerk provides financial and administrative support to help ensure accurate, organized, and efficient fiscal operations. This position assists with invoices, reimbursement documentation, accounts payable and receivable support, procurement records, contract and subscription tracking, travel documentation, filing, scanning, data entry, and other administrative support functions. The position requires strong attention to detail, confidentiality, organization, and the ability to maintain accurate records in accordance with agency policy and intergovernmental requirements.

Requirements

• A high school diploma or equivalent preferred.
• At least two years of administrative support experience, preferably in finance, accounting, procurement, records, or government operations.
• Proficiency with Microsoft Office, spreadsheets, electronic records, and document-management systems.
• Strong organizational skills and attention to detail.
• Ability to manage multiple deadlines with accuracy.
• Clear and professional oral and written communication skills.
• Ability to work with staff, vendors, partner agencies, and external contacts in a professional manner.
• A valid New Mexico driver’s license.
• Ability to successfully complete required pre-employment screening, including a national fingerprint-based criminal history record check.
• Equivalent combinations of education and experience may be considered.

Responsibilities

• Preparing, tracking, processing, and organizing invoices, reimbursements, and related financial documentation.
• Supporting accounts payable and accounts receivable processes.
• Collecting, scanning, uploading, filing, and organizing documentation for purchases, contracts, subscriptions, travel, reimbursements, and other administrative transactions.
• Tracking contract renewals, subscriptions, service agreements, purchase order needs, and related deadlines.
• Maintaining accurate electronic and physical records.
• Coordinating with internal staff, vendors, municipal finance departments, service providers, and partner agencies to obtain required documentation or resolve routine documentation issues.
• Entering and maintaining accurate data in spreadsheets, logs, databases, and other tracking systems.
• Identifying missing documentation, overdue items, discrepancies, or incomplete records and reporting them through the proper chain of command.
• Handling financial, contractual, personnel, and other sensitive information confidentially and securely.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED