Administrative and Operational Specialist

Invicta Software

14h•$52,000 - $66,700

About The Position

Invicta Software is seeking a detail-oriented and proactive Administrative and Operational Specialist to join our dynamic team. This pivotal role combines administrative excellence with operational insight to ensure smooth daily functions and support our company’s growth. If you thrive in a fast-paced environment and enjoy streamlining processes, this position offers an exciting opportunity to make a meaningful impact.

Requirements

2+ years of experience in an administrative or operational support role.
Strong organizational and multitasking skills with exceptional attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools.
Excellent verbal and written communication skills.
Ability to work independently and collaboratively in a team environment.
Problem-solving mindset with the ability to adapt to changing priorities.

Nice To Haves

Bachelor’s degree in Business Administration, Operations Management, or a related field preferred.

Responsibilities

Manage day-to-day administrative tasks including scheduling, correspondence, and document preparation.
Support operational processes by monitoring workflows, identifying bottlenecks, and recommending improvements.
Coordinate meetings, events, and internal communications to ensure seamless execution.
Maintain accurate records, databases, and filing systems.
Collaborate with cross-functional teams to support project timelines and deliverables.
Assist with vendor management and procurement processes as needed.
Prepare reports and presentations to support decision-making.
Ensure compliance with company policies and procedures.