Administrative and HR Operations Coordinator (Puerto Rico On-Site))

Linxon•Guaynabo, PR

1d•Onsite

About The Position

As the Administrative & HR Operations Coordinator at Linxon, this role is a critical enabler of operational excellence, employee experience, and business continuity. This position serves as the central administrative and HR coordination hub for the Puerto Rico office, ensuring seamless day-to-day operations while supporting HR processes, onboarding, recruitment coordination, IT enablement, project execution, and internal communications. Acting as a trusted liaison between the local team and the broader organization, this position drives consistency, accuracy, and professionalism across multiple functions. Through proactive coordination, structured processes, and clear communication, the role directly supports Linxon’s growth, project delivery, and ability to operate efficiently across regions.

Requirements

3–5 years of experience in office administration, HR coordination, or administrative support roles.
Hands-on experience supporting HR onboarding and recruitment processes.
Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
Excellent written and verbal communication skills and can interact professionally at all levels.
Full professional fluency in both English and Spanish, written and spoken.
Foundational understanding of IT systems, office software, and administrative tools.
Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
High level of professionalism, discretion, and attention to detail.
Ability to work independently while collaborating effectively in a fast-paced, team-oriented environment.

Responsibilities

Oversee daily office operations, ensuring a professional, organized, and efficient work environment.
Manage office supplies, equipment, vendors, access, visitors, mail, meeting spaces, and general administrative logistics.
Support scheduling, calendars, travel arrangements, and administrative requests with accuracy and efficiency.
Maintain well-organized electronic and physical filing systems in alignment with company standards.
Coordinate end-to-end onboarding activities, including documentation, orientation scheduling, stakeholder coordination, and progress tracking.
Provide administrative support for recruitment, including interview scheduling, candidate communications, and interview logistics.
Maintain accurate, confidential, and compliant HR records and support offboarding documentation as required.
Coordinate basic IT and systems support, including new hire setup, equipment requests, system access, and issue escalation.
Track office equipment, system access, and user credentials to support security and accountability.
Provide administrative and coordination support to project teams, including documentation, presentations, reports, and meeting materials.
Track action items and follow up with stakeholders to support timely execution and closure.
Support internal communications, documentation distribution, cross-functional coordination, and compliance with company policies and audit requirements.