Administrative and Financial Support Specialist

One Federal Solution • Arlington, VA

3d

About The Position

One Federal Solution is seeking a detail-oriented and organized Administrative and Financial Support Specialist to provide administrative, financial, accounting, records management, inventory, and operational support to the Drug Enforcement Administration (DEA). The role supports daily program operations, processes financial and accounting documentation, maintains property and inventory records, prepares reports, manages electronic and hard-copy files, and assists with procurement and warehouse mail management activities.

The specialist provides administrative and financial support, reviews records and financial data, maintains databases and tracking tools, assists with program activities and meetings, and helps manage property, equipment, supplies, and mail information. The position also supports the DEA Warehouse Mail Management Program, assists with acquisition and procurement packages, responds to stakeholder inquiries, and provides administrative, legal, and technical support as required. The role includes overseeing subordinate work efforts, identifying operational issues, and developing resolution strategies.

Requirements

• At least four years of relevant professional experience.
• High school diploma or equivalent.
• Ability to obtain and maintain a SECRET security clearance.
• Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
• Strong organizational, analytical, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and collaboratively in a professional environment.
• Effective customer service and interpersonal skills.
• Ability to handle confidential information and maintain proper records.
• Experience with efficient and accurate data entry and database management.
• Experience preparing, reviewing, and delivering reports and other project documentation.
• Experience maintaining accurate electronic and hard-copy records.
• Experience performing administrative and operational support functions.
• Ability to review documentation for accuracy, completeness, and compliance with established procedures.
• Ability to communicate effectively with internal personnel, customers, and stakeholders.
• Ability to identify data discrepancies and assist in developing appropriate resolutions.

Responsibilities

• Provide administrative support, including data entry and configuration, drafting and editing correspondence, document duplication, and electronic and hard-copy file management.
• Analyze and process financial and accounting reports, deliverables, accounts payable, cost accruals, obligations, and disbursements.
• Review electronic and hard-copy records for accuracy, completeness, consistency, and data integrity.
• Analyze records and financial data to identify trends, patterns, discrepancies, and anomalies.
• Develop, maintain, and update spreadsheets, databases, tracking tools, reports, and presentations using Microsoft Office applications.
• Assist with scheduling, coordinating, and preparing program activities, organizational meetings, working groups, and briefings.
• Perform general office support, including answering telephones, distributing mail, maintaining calendars, data entry, scanning documents, and coordinating meetings and conference rooms.
• Configure and maintain Excel spreadsheets and databases tracking movable property, assets, vehicles, portable electronic devices, office supplies, and first-class mail.
• Manage, organize, track, validate, and report property, equipment, supply, and financial information.
• Maintain spreadsheets tracking financial obligations, accounts payable, receivables, and disbursements.
• Monitor the preparation, submission, and delivery status of financial and program-related deliverables.
• Review procedures to ensure required documentation is completed and submitted for equipment, property, supplies, and first-class mail transactions.
• Conduct research and collect data to locate missing information, resolve discrepancies, and maintain accurate records.
• Receive and inspect equipment, affix inventory barcodes, and generate and maintain inventory records.
• Provide customer service and administrative support to DEA stakeholders, responding to inquiries and assisting with operational requests.
• Process information using word processing and Microsoft Office applications.
• Support the DEA Warehouse Mail Management Program through reporting, tracking, data analysis, coordination, and training activities.
• Assist with maintaining employee profiles and managing supplies and equipment inventory within IRMS (Warehouse Supply Management System).
• Assist with preparing, organizing, and compiling acquisition and procurement packages.
• Prepare letters, files, forms, reports, and other requested documentation accurately and within established deadlines.
• Communicate with appropriate personnel to obtain, verify, and clarify necessary information.
• Provide administrative, legal, and technical support as required.
• Oversee subordinate work efforts, identify operational problems and issues, and develop strategies for resolution.
• Perform additional administrative, financial, records management, and program support duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED