Administrative and Communications Assistant

Toray CMA Career • Tacoma, WA

7d

About The Position

The Administrative and Communications Assistant communicates with employees through internal channels, including company newsletters, digital signage, the intranet, and internal social media. The position provides administrative support to the organization and senior leaders, and supports employee engagement activities and company events. Work is performed with moderate functional guidance and direction, generally in recurring situations with occasional variations. The position requires setting priorities, following schedules, managing time, and providing courteous, tactful customer service to internal and external contacts. Decision-making and problem-solving are usually handled at a higher level. This position has no supervisory responsibilities. Job duties may include other tasks within the same or a higher or lower job level as requested by the supervisor.

Requirements

• High school diploma or equivalent required.
• Advanced editing skills.
• Ability to use and operate a computer, peripheral equipment, and software including Microsoft Office applications (Word, Excel, and PowerPoint), InDesign, Illustrator, Photoshop, and similar programs.
• Ability to maintain confidentiality of information related to products, processes, and associates.
• Ability to work well under deadlines.
• Ability to set priorities.
• Ability to self-motivate and take initiative.
• Personal experience using Microsoft applications.
• Strong attention to detail and organizational skills.
• Collaborative team player with a positive attitude.
• Ability to read, write, speak, and understand English at a level necessary to perform assigned responsibilities.
• Ability to use a computer, peripheral equipment, and appropriate software.
• Ability to hear and speak, use hands and fingers, and perform occasional repetitive hand and wrist motions.
• Ability to occasionally lift up to 40 pounds.
• Ability to adjust and focus vision, be physically mobile, and wear personal protective equipment as necessary.

Nice To Haves

• Associate degree in Graphic Design, Art, or Communications.
• Two to three years of administrative experience.
• Working knowledge of Japanese business customs and culture.

Responsibilities

• Prepare and edit organizational publications for internal audiences, including the company newsletter and contributions to Toray People magazine as requested.
• Administer the CMA Company Shop and Toray/CMA logo guidelines and products.
• Administer corporate website pages assigned to General Affairs, such as Facebook and LinkedIn.
• Support and assist with Community Social Responsibility activities, such as science classes, as directed.
• Administer donation campaigns such as United Way, the Charity Pet Calendar, and the School Supply Drive.
• Support execution of the technical annual confidential audit.
• Take meeting notes for EVP and General Affairs meetings as assigned.
• Support planning and execution of company-wide events.
• Provide backup assistance for receptionist duties as requested.
• Attend safety committee meetings and communicate meeting minutes and important topics to the General Affairs team.
• Provide general support to General Affairs staff as necessary.

Benefits

• Medical and prescription coverage through Blue Cross Blue Shield of Rhode Island, starting the first day of the month after hire.
• Vision coverage through VSP.
• Dental coverage through Delta Dental.
• Flexible Spending Accounts (FSA).
• Vacation, PTO, and floating holidays available after 90 days of employment.
• 401(k) with employer match.
• Life insurance.
• Accident insurance.
• Short-term disability insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED