ADMINISTRATIVE ANALYST

State of Arkansas•Little Rock, AR

6d•$47,397 - $70,148•Onsite

About The Position

The Administrative Analyst plays a pivotal role in supporting the strategic operations of a department by providing advanced analytical, operational, and administrative support. This position requires the ability to manage complex tasks, evaluate processes, and implement improvements that enhance overall efficiency within the agency. The Administrative Analyst will collaborate with senior leadership, provide insight through data analysis, and contribute to the development of policies and procedures that support the agency’s goals.

Requirements

A high school diploma or equivalent is required, plus three (3) years of experience in administrative roles.
Ability to think critically and identify solutions to complex administrative and operational challenges.
Excellent verbal and written communication skills, with the ability to convey complex information clearly to a variety of audiences.
Exceptional organizational skills, with the ability to manage multiple tasks, deadlines, and competing priorities.
Advanced skills in using Microsoft Office Suite (Excel, Word, PowerPoint), as well as project management and database software.
Ability to work independently and handle complex administrative tasks with minimal supervision.
High level of attention to detail in all aspects of administrative and data management, ensuring accuracy and quality in all deliverables.

Nice To Haves

Administrative and data entry skills
Financial processing skills
Event and Logistics coordination
Customer service and communication skills
Time management skills
Professional writing skills

Responsibilities

Processes all Driver's License Program and Car Insurance Reimbursement Program applications, responds timely to questions from field staff, youth, and resource parents regarding these applications and programs, trouble-shoots issues related to these various applications and programs, enters Driver's License numbers for youth in CHRIS and other CHRIS contacts as applicable.
Processes all Chafee funding requests for start-up items, after care, and other TYS purchases including gathering additional needed information and documentation, processing accordingly, and logging information for record-keeping and monitoring purposes, and documenting approved funding requests in CHRIS.
Sends out youth credit reports to youth in foster care ages 16 and older as required by federal law and documents into the data information system.
Inputs monthly hotel expenditures, Chafee-supported board payments, and Supervised Independent Living Chafee expenses into Chafee room and board spreadsheet timely in order for TYS Program Manager to review, monitor for compliance of Chafee regulations, and make funding decisions.
Collaborates with local TYS Coordinators and Supervisors to ensure best practice by responding to questions submitted by TYS Coordinators and otherwise providing guidance about the TYS Program and supports TYS Staff meetings through scheduling supports and taking notes.
Supports Youth Advisory Board meetings and activities, to include making copies as needed and purchasing food for meetings.
Supports planning and implementation of annual Youth Education Achievement Ceremony and Youth Leadership Conference to include, but not limited to, assisting with applications and registrations; assisting with meals/refreshements; distributing graduation gift cards as per chain of custody internal controls; purchasing needed supplies; making timely payment for all goods and services rendered in association with these events.
Assists with hotel and other travel arrangements for youth ages 14 and older as needed as well as any staff accompanying youth while traveling out of state.
Assists with other duties as assigned.
Provide advanced administrative support to senior management, including scheduling meetings, preparing materials, composing correspondence, and conducting research as needed.
Oversee and coordinate office operations, ensuring that processes are aligned with agency objectives.
Ensure that all records, documents, and files are maintained in accordance with state laws and agency guidelines.
Organize and manage both physical and digital records to ensure that information is easily accessible and complies with confidentiality requirements.
Collect, analyze, and interpret a variety of data from internal and external sources to support the agency’s objectives.
Prepare detailed reports and presentations based on data analysis, providing insights and recommendations to leadership for informed decision-making.
Evaluate and assess current operational processes within the agency to identify inefficiencies, bottlenecks, or compliance issues.
Recommend process improvements and assist in the development of procedures that streamline workflows and improve service delivery.