Temporary Administrative Analyst (Personnel And Payroll Administration)

Los Angeles County Metropolitan Transportation Authority•Los Angeles, CA

3d•Onsite

About The Position

Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County. This position is temporary (up to 40 hours) with limited benefits. Provides journey-level administrative, technical, analytical, and/or budgetary support for an assigned department. Provides administrative, technical, analytical, budgetary, and personnel support for the Transit Ambassador Program, including human resources administration, timekeeping, payroll, and employee relations.

Requirements

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.
Additional experience, as outlined below, may be substituted for required education on a year-for-year basis.
Education: Bachelor's Degree in Business, Public Administration, or a related field
Experience: One year of relevant experience performing basic or entry-level budgeting and/or administrative work
Certifications/Licenses/Special Requirements: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
Knowledge of: Theories, principles, and practices of budget, accounting, financial, and administrative and technical analysis
Knowledge of: Research and report preparation methods
Knowledge of: Mathematics and business statistics
Knowledge of: Applicable business software applications
Skill in: Performing statistical and financial analyses
Skill in: Analyzing situations, identifying problems, and developing and recommending solutions
Skill in: Exercising sound judgment and critical thinking in making decisions
Skill in: Communicating effectively orally and in writing
Skill in: Preparing comprehensive reports and correspondence
Skill in: Interacting professionally with various levels of Metro employees and outside representatives
Ability to: Research, compile, and analyze data
Ability to: Handle highly confidential information
Ability to: Meet tight time constraints and deadlines
Ability to: Think and act independently
Ability to: Follow oral and written instructions
Ability to: Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
Ability to: Read, write, speak, and understand English

Nice To Haves

Experience reviewing personnel transactions and documentation to ensure accuracy and compliance with organizational policies and procedures
Experience processing payroll-related transactions and resolving payroll discrepancies
Experience managing confidential personnel files and records, including maintaining accurate documentation related to disciplinary actions and workplace conflict matters
Experience utilizing Enterprise Resource Planning (ERP) system and Microsoft Power BI to compile, consolidate, and review budgetary reports and related financial data

Responsibilities

Provides administrative support for a department or division in one or more of the following areas as assigned, which may include budget preparation and administration, contract monitoring, and personnel administration
Conducts research and prepares reports requiring compilation and analysis of data
Conducts forecasting analyses and studies
Develops program management, data tracking, and other software applications on personal computers
Develops and implements records maintenance and analysis systems
Monitors projects and programs
Confers with internal and external stakeholders regarding various matters as assigned
Represents the department at meetings, committees, and conferences
Performs and formulates financial, administrative, policy, and organizational analyses and recommendations
Advises management and staff regarding performance and funding matters
Monitors assigned departmental operating and capital budgets
Prepares recommendations for proposed expenditures of capital funds
Researches and recommends appropriate action regarding performance and budget variances
Reviews grant requests
Monitors grant expenditures
May be required to perform other related job duties