Administrative Analyst/Specialist Exempt II

CSU Careers • San Diego, CA

5d • $5,797 - $8,445 • Hybrid

About The Position

San Diego State University is looking for a collaborative and analytical Administrative Analyst/Specialist to support project and portfolio coordination efforts within the Information Technology Division. In this role, you’ll help coordinate division-wide initiatives, support operational and financial processes, and contribute to the planning, tracking, and continuous improvement of projects that support the university’s technology services and infrastructure.

Requirements

• Demonstrated ability to coordinate and support cross-functional projects in a complex organizational environment, including tracking timelines, deliverables, and dependencies across multiple teams.
• Strong analytical, organizational, and problem-solving skills, with the ability to collect, interpret, and synthesize information from multiple sources to support project tracking, reporting, and decision-making.
• Ability to organize and manage multiple priorities in a dynamic environment while maintaining accuracy, attention to detail, and meeting established deadlines.
• Ability to develop, document, and improve business processes and standard operating procedures, including identifying inefficiencies and recommending practical solutions.
• Strong written and verbal communication skills, with the ability to effectively present information to technical and non-technical audiences.
• Demonstrated ability to build and maintain effective working relationships and facilitate collaboration among diverse stakeholders and organizational units.
• Working knowledge of project coordination and administrative support practices, including project tracking, reporting, documentation, and records management.
• Experience using enterprise systems and software applications such as Microsoft Office Suite and other tracking, reporting, or operational tools to support project and administrative activities.

Nice To Haves

• Experience supporting or coordinating projects, initiatives, or cross-functional teams within a higher education, public sector, or similarly complex organization.
• Experience developing or maintaining process documentation, workflows, or standard operating procedures.
• Experience using enterprise systems or project tracking platforms such as Oracle, ServiceNow, Adaptive, or similar systems.
• Bachelor’s degree from an accredited university in business, finance, public administration, or a related field.

Responsibilities

• Coordinate cross-departmental IT projects, including tracking timelines, deliverables, dependencies, and progress updates.
• Support communication and collaboration across multiple IT functional areas to ensure alignment and project visibility.
• Monitor project activities, identify risks or issues, and support escalation and resolution processes.
• Maintain project tracking tools, documentation, and portfolio reporting resources.
• Compile and analyze project and operational data to support reporting and decision-making.
• Develop recurring reports, summaries, and dashboards for divisional leadership.
• Create and maintain standardized templates, procedures, and documentation repositories.
• Identify opportunities to improve business processes, workflows, and operational efficiency.
• Support purchasing and procurement activities, including purchase orders, invoices, reconciliations, and vendor coordination.
• Assist with budget tracking, expense transfers, financial transactions, and operational reporting.
• Provide administrative and operational support for assigned IT Division initiatives and activities.
• Support onboarding coordination, scheduling, and general administrative functions within IT Finance & Administration.
• Serve as a resource for divisional policies, procedures, and operational processes.
• Work collaboratively with cross-functional teams and campus stakeholders to support project and operational goals.
• Contribute to division-wide coordination efforts that improve consistency, visibility, and alignment across IT initiatives.

Benefits

• 15 paid holidays
• vacation
• sick leave
• CalPERS pension plan with retiree healthcare
• reciprocal agreements with other California public retirement systems, including the UC
• Medical, dental, and vision options at low or no cost
• CSU tuition fee waiver for employees and eligible dependents
• FlexCash
• life and disability insurance
• legal and pet plans
• Access to the library, campus events, employee groups, and volunteer and social activities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree