Administrative Analyst II

City of Salem•440 Church St. SE Salem, OR

1d•Hybrid

About The Position

This position provides a variety of professional, technical, and administrative functions in support of the Finance Department’s operations. The work is completed in a collaborative, team environment and includes a variety of work duties. The Administrative Analyst II provides department-wide professional support, coordinates City Council subcommittee meetings and meetings of other specified public bodies, acts as a department liaison and representative for citywide initiatives, manages public records requests related to Finance, and provides budget and analytic support to the department.

Requirements

Must pass the pre-employment background check.
Depending on area of assignment, may be required to pass the pre-employment drug test (including marijuana depending on area of assignment).
Some positions may require possession of an Oregon Driver license (or the ability to obtain an Oregon license within 30 days of residency) and have a driving record that meets the City of Salem's driving standards or alternate means of participating in meetings and coordinating work at other locations.
Bachelor's degree from an accredited college or university in business administration, public administration or a related field; and two (2) years of professional administrative level experience involving review, analysis, and preparation of recommendations, development of administrative policies, procedures and systems; or any combination of experience and training that demonstrate possession of the knowledge, skills, and abilities as listed, and ability to perform the essential job functions.
Hiring managers do not have access to view resumes as part of the application review process, please make sure to give detailed information in your application that includes your experience, knowledge, skills, and abilities as requested in the supplemental questions and job advertisement.

Nice To Haves

Other certifications or licenses may be required or preferred depending on area of assignment.

Responsibilities

Coordinate and collaborate with colleagues to accomplish department tasks and goals.
Provide excellent customer service and support to city staff, elected officials, and the public.
Pay bills and assist with contracting for the department.
Attend meetings or activities occasionally that occur outside of normal working hours.
Conduct research, analysis, and prepare reports containing proposed solutions and recommended courses of action using electronic spreadsheets, databases, and word processing software.
Provide support to Council appointed boards and commissions, subcommittees or specially appointed task forces.
Prepare, develop, or review the City or a department budget, as well as financial reports and analyses.
Review and interpret contract agreements, process purchase orders and payments to vendors.
Exercise proficiency and tact when preparing and explaining recommendations or assisting with the implementation of recommendations.
Establish and maintain effective working relationships with all employees, officials, and members of the public.
Work independently and make appropriate decisions regarding work methods and priorities.
Respect, seek to understand, and value individual differences to foster and support a diverse and inclusive workplace.
Communicate effectively in writing as appropriate for the needs of the audience.