ADMINISTRATIVE SPECIALIST II
Lumbee Tribe Holdings, Inc.•Pembroke, NC
•Onsite
About The Position
The Administrative Specialist II provides on-site administrative support at Quantico/Stafford, Virginia in support of MARCORSYSCOM. This role is responsible for a broad range of administrative functions including correspondence management, scheduling, records maintenance, and organizational support to ensure the efficient day-to-day operations of the assigned organization.
Requirements
- Intermediate-to-advanced proficiency in Microsoft Office products (Word, PowerPoint, Excel) and SharePoint
- Experience with Enterprise Task Management Software Solution (ETMS2)
- Ability to learn new administrative software quickly
- Must be a self-starter who exercises sound judgment
- Ability to maintain accuracy across all deliverables
- Ability to proactively anticipate organizational needs
- Ability to communicate professionally at all levels
- Must be able to obtain a Secret clearance.
Responsibilities
- Prepare, review, track and file official correspondence in support of MARCORSYSCOM.
- Prepare official messages using AMHS in support of MARCORSYSCOM organizations.
- Review Defense Travel System authorizations and vouchers upon submission by Government travelers from MARCORSYSCOM organizations.
- Provide technical assistance to the user base.
- Update and maintain personnel rosters on a monthly basis.
- Coordinate and schedule meetings.
- Prepare agendas, meeting minutes, and presentation materials for each meeting attendee.
- Upload documentation to the SharePoint portal.
- Manage organizational tracking databases.
- Submit morning reports via Marine-On-Line.
- Inventory, stock, and organize office supplies on a monthly basis or as required.
- Prepare new hire welcome aboard packages and process new hire joins into the organization.
- Develop and maintain email distribution lists via the Marine Corps global outlook mailbox on a daily basis and as required.
- Forward all hands email distribution notifications within ten minutes of receipt.
- Prepare and maintain an organizational chart and table of organization, updated monthly or as required, to include employee name, competency, position assigned, line number, phone number, seat assignment, IT asset identification, core competency, and other tailored information as required.
- Other tasks as directed by the assigned LFS Program Manager.
Benefits
- Detailed information about benefit plan terms, conditions, and eligibility will be provided during onboarding.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
