Administrative Specialist II

Sarasota County Government • Denver, CO

2d • Onsite

About The Position

Join the Twelfth Judicial Circuit as an Administrative Specialist II in Court Administration and play an important role in supporting the daily operations of Sarasota County’s court system. This position serves as a key administrative partner to the Court Administration executive office and acts as a liaison to judicial offices throughout the county, helping ensure court programs and courtroom operations run smoothly and efficiently. We’re seeking a detail-oriented professional who thrives in a fast-paced environment, communicates effectively, and can manage multiple priorities with professionalism and discretion. The ideal candidate is organized, dependable, and comfortable working independently while building strong relationships with court staff, legal professionals, partner agencies, and the public. If you have strong administrative skills and are looking to make a meaningful impact in public service, we encourage you to apply today. As our Administrative Specialist, you will help support the efficient and safe operation of courtrooms and court programs throughout Sarasota County. This role serves as a key liaison to the Clerk of Court, Sarasota County Sheriff’s Office, and General Services staff while assisting the public, coordinating deliveries, and providing backup support for South County operations.

Requirements

• High School Diploma or GED and 2+ years of clerical and computer experience.
• OR: 2+ years of college coursework in Business from an accredited College or University. (30 college credits are considered equivalent to 1 year of college.)
• Valid Florida driver's license within 30 days of hire.
• Ability to work independently, prioritize work, and complete assignments with minimal supervision.
• Strong interpersonal skills to build effective relationships with court staff, partner agencies, legal professionals, and the public, while maintaining confidentiality and discretion.
• Excellent written and verbal communication skills, including drafting, proofreading, and editing correspondence and reports with strong grammar and attention to detail.
• Must obtain certification by the Florida Department of Law Enforcement (FDLE) as a Florida Crime Information Center/National Crime Information Center (FCIC/NCIC) operator within 6 months of appointment.
• Subject to Passing Substance Screening.
• Subject to an extensive background check(s) as part of the hiring process.

Nice To Haves

• Bachelor's degree in a related field and/or 3+ years of experience in business administration, office skills, or a related field (preferred).
• Basic knowledge of the legal system, court operations, and judicial processes.

Responsibilities

• Provide clerical and administrative support for Court Administration, including answering phones, assisting visitors, and directing inquiries appropriately.
• Coordinate meeting and deposition room reservations, process incoming mail, and manage supply deliveries.
• Serve as the liaison with Sarasota County Facilities and the Sheriff’s Office for facility needs, maintenance requests, and courthouse operations.
• Communicate daily court schedules and schedule changes to judicial security, court staff, and related partners.
• Monitor courtroom operations and coordinate adjustments as needed, including room changes, equipment issues, and scheduling accommodations.
• Maintain duty judge and weekend first-appearance schedules, including coordinating coverage when needed.
• Support special projects and oversee application processes requiring background review and CJIS compliance, including Certified Process Server and Judicial Center ID applications.

Benefits

• Health, Dental, Vision, and Life Insurance
• Short-Term and Long-Term Disability
• Flexible Spending Accounts
• Employee Assistance Program (EAP)
• Florida Retirement System (FRS)
• Three great medical plans, including one with a $0 premium option, with completed preventative visits!
• Award-winning wellness program including free gyms at multiple Sarasota County Government locations.
• 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED