Administrative Analyst II

City of Minneapolis•Minneapolis, MN

5d•Onsite

About The Position

The Minneapolis Convention Center (MCC) is a relationship-building organization where each individual is a hospitality hero. The MCC hosts over 300 events annually, contributing to the vibrant downtown community through economic impact. The Business Services Department supports the MCC's mission by providing management and administration in areas such as procurement, financial reporting, and employee development. The Administrative Analyst II position is crucial for providing timely and accurate financial and program data support, maintenance, analysis, and reporting for the Convention Center. This role also supports the Business Services department's activities and programs, requiring a strong commitment to customer service in a hospitality environment.

Requirements

Bachelor's Degree in Business Administration, Accounting, or related field.
Three years performing duties closely related to those listed above.
Ability to compile and analyze complex research, budgetary and operational data.
Developed communications skills, and the ability to make effective presentations.
Ability to effectively perform multiple tasks with competing deadlines.
Knowledge of the principles, practices and techniques of administrative analysis, including method analysis, operations research techniques and statistical analysis.
Knowledge of City Ordinances and regulations within which the Minneapolis Convention Center.
Excellent written and oral communication skills.
Excellent creative and analytical skills.
Knowledge of accounting theory, principles, and practices.
Excellent Computer skills – ability to troubleshoot and understand the process.
Excellent knowledge of Excel.

Nice To Haves

Hospitality experience is preferred.

Responsibilities

Develop and/or analyze proposals for new department programs or changes in organizational structure, evaluate existing programs and make recommendations regarding program implementation.
Analyze performance data and interpret data trends.
Develop contracts, requisitions, and related documents.
Serve as back up to the Account Clerk II as needed.
Work with department administration in planning and development of strategic plans.
Assist in coordinating and monitoring assigned programs, including record keeping, asset management, training, monitoring, and evaluation.
Assist with the design, development, implementation and continual enhancement of computerized information systems, including specialized event management software.
Assist with budget preparation, administration and monitoring for various cost centers.
Design training programs and train personnel on department operating systems.
Participate in Public Health Emergency Preparedness planning, training and response as needed when assigned to the Health and Family Support department.
Gather, import, prepare adjusting entries, prepare and maintain schedules, produce and review financial and operational data and information, perform complex calculations, and prepare financial, management and operational reports using City software and specialized event management software.
Prepare revenue and expense projections using historical data and future event bookings.
Verify cost information and revenue reports for various programs.
Track and analyze data and interpret data trends.
Gather and maintain a variety of operational data.
Prepare industry surveys.
Monitor and verify departmental expenses and coding to provide consistency in coding expenses.
Provide expense control by performing period reconciliation of general ledger accounts and capital projects with accounting and specialized event management software, vendors and other departments.
Assist with budget preparation & monitoring.
Assist with the monitoring of revenue contracts.
Provide assistance and support to the Business Services Manager and Director of Business Administration by performing a wide variety of special and on-going projects, including report preparation, data input and analysis.
Function as a departmental representative on various committees and task forces as required.
Participate as a member of the Business Services Department team and assist with employee activities, programs, training and training materials.
Serve as the Convention Center’s backup human resources representative, including updating new hire information, increases, and serving as a resource to employees regarding pay and benefit information.
Other duties as assigned.