Administrative Analyst

Greystone•Warrenton, VA

About The Position

Greystone is a private national commercial real estate finance company with an established reputation as a leader in multifamily and healthcare finance, with $13 billion in loan originations in 2025. The firm consistently ranks in the Top 10 for Fannie Mae & Freddie Mac by multifamily loan volume and is the #1 Overall HUD Multifamily and Healthcare Lender in the country. Greystone also ranks nationally as a top affordable housing, seniors housing, and small balance loan lender. At Greystone, charity is at the heart of who we are and what we do. At Greystone, everything we do is driven by our purpose of improving others’ lives. As we work hard to maintain our ranking as a top national commercial real estate lender, our culture of caring and support is just as important. We don’t just say “Where People Matter” – we lead with this mantra every day to guide our actions and behaviors. Greystone is committed to fostering and preserving a culture of inclusion. Belonging is at the heart of our culture of caring, integrity and excellence and is a driving force behind our entrepreneurial spirit and creativity. We are seeking and Administrative Analyst to join our Insurance Post Closing team. This position handles the administrative support functions for Insurance team for our Fannie Mae, Freddie Mac and Bridge, USDA and Conventional Loan Portfolios in accordance with departmental policy, procedures, and agency guidelines.

Requirements

1+ year of experience in Commercial Servicing and Multifamily Property Insurance preferred.
Familiarity in loan documentation and agency guidelines preferred.
Familiarity in multifamily insurance documentation and terminology preferred.
Proficient in Microsoft Office Products with an emphasis on Excel and Word.
Possess strong organizational and analytical skills.
Ability to multi-task and meet stringent deadlines.
Strong verbal and communication skills.
Strong interpersonal skills, accuracy with numbers, and attention to detail.
Exhibit self-motivation whether working independently or on a team.

Responsibilities

Monitor and process incoming email from the general Insurance email.
Receipt and distribution of Insurance administration USPS mail.
Identify loan information, categorize insurance correspondence and distribute documents to appropriate party.
Collection of Insurance Policies and Insurance premium invoices &/or paid invoices.
Processing of invoices for payment on escrowed loans.
Maintain servicing system data integrity including update projects as needed.
Understanding of Agency Insurance requirements.
Regular communication with internal and external clients related to insurance matters.
Assist and/or perform special projects as assigned.
Assist with Agency audits of insurance compliance.
Assist with Borrower and internal requests for information.