Administrative Analyst

City of Sacramento•Sacramento, CA

3d•Hybrid

About The Position

The Department of Public Works, Parking Services Division, is seeking an Administrative Analyst to support the needs of the division’s fiscal operations. This position will perform internal audits, prepare monthly financial reports for managed parking locations, assist with budget development and review, perform in-depth fiscal and budget projections utilizing expertise in Microsoft Excel and other development tools, develop review procedures for financial reporting and perform data extraction functions from various information technology systems. This position is part of a high-performance team where members must be able to work effectively to ensure accuracy, timeliness, and where changing priorities are the norm. With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.

Requirements

Two years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management or system operations.
A Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field.
Knowledge of: Principles and practices of personnel administration.
Knowledge of: Principles and practices of organization and public administration.
Knowledge of: Principles and practices of program management, analysis, and coordination.
Knowledge of: Principles and practices of program performance measurement, systems analysis, and statistical measurement.
Knowledge of: Research techniques, methods, and procedures, and basic methods of statistical analysis.
Knowledge of: Principles, methods, and practices of municipal finance, budgeting, and accounting.
Knowledge of: Principles, methods, and practices of procurement, contracting, and grant writing.
Knowledge of: Methods of reporting information.
Knowledge of: Applicable Federal, State, and local laws and regulations.
Skill in: Providing customer service, including dealing with people in sensitive situations and problem resolution.
Skill in: Making presentations and conducting meetings.
Skill in: Use of computers, computer applications, and software.
Ability to: Interpret and apply rules, regulations, laws, ordinances, and policies.
Ability to: Communicate effectively, both orally and in writing.
Ability to: Administer assigned program responsibilities.
Ability to: Collect and analyze data and make sound recommendations.
Ability to: Review organizational and administrative problems; recommend and implement appropriate courses of action.
Ability to: Establish and maintain effective working relationships with employees, the general public, and others contacted in the course of work.
Ability to: Review and analyze organizational and administrative problems; recommend and implement effective courses of action.
Ability to: Interpret laws, rules, regulations, policies, and procedures and make appropriate decisions.
Ability to: Meet multiple deadlines.

Nice To Haves

Experience with auditing, budgeting, accounting, and finance is preferred.
A background or related experience in data analytics, information technology systems, or government operations is highly desired.
Strong proficiency in formal writing and development of complex reports utilizing computer software tools, including the ability to develop databases, analyze data from various sources, and extrapolate narratives, develop recommendations, and form conclusions from fiscal and budget reports.
Auditing principles.
Basic methods of statistical analysis.
Procurement, contracting, or grant writing.

Responsibilities

Performs professional analytical and technical work in the formulation and administration of department or division budgets, development, and management of grants and contracts, management of department level procurement, or coordination of personnel functions.
Performs research and analysis in the development of program or project activities, including program compliance and eligibility, regulatory issues, and funding requirements.
Compiles and analyzes data and makes recommendations on the formulation of policy, procedures, staffing, and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, or operational problems.
Compiles materials and assists in the preparation of program-related grants, budgets, reports, manuals, and publications; coordinates procurement activities and related support functions for a program or project.
Analyzes information for preparation of grants, contracts, and agreements; assists in negotiating terms; implements, monitors, and prepares reports on conduct and performance; prepares statistical data and graphs.
Performs research and prepares studies as required; conducts surveys, compiles and analyzes data and formulates program policies and procedures; monitors and evaluates program effectiveness and outcomes; prepares periodic or specialized reports of program activities.
Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms.
Coordinates and monitors the administrative functions of an assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications.
Coordinates departmental activities and programs with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; oversees contract service providers.
Responds to complaints and requests for information; interprets and applies policies and procedures; adjudicates complaints.
Makes complex program or project eligibility determinations; conducts focus groups; meets with community or business groups.
Prepares oral reports; makes oral presentations to a variety of City and departmental committees.
May train staff as assigned.
Provides exceptional customer service to those contacted in the course of work.