Administrative Analyst I

County of Madera•Madera, CA

4d•Hybrid

About The Position

Under general supervision to direction, provides analytical assistance in the administration of assigned operations, programs, and projects including financial, grants, contracts, programmatic management, performance goals management systems, and human resources functions. Researches and analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements. Conducts needs analyses, feasibility studies, and evaluations for assigned projects and programs. The option for telework may be available. Eligibility for telework is based on the position, employee, and telework environment; not every job or every employee will be compatible with this approach.

Requirements

Organizational practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
Principles and practices of business and public administration as applied to the operational unit or assigned program.
Analytical processes and project and/or program management including, but not limited to, purchasing, contracts, training, human resources, finance, budgeting, and other related programs areas.
Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
Budgetary principles and practices.
Research and reporting methods, techniques, and procedures; statistical analyses and various methods of presentation of data and recommendations.
Basic principles, practices, and procedures of funding sources and grant funds disbursement.
Sources of information related to a broad range of County programs, services, and administration.
Principles and practices of public relations and public outreach techniques.
Administrative principles and methods, including goal setting, planning, program and budget development and implementation.
Recordkeeping principles and procedures.
Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to the work performed.
Coordinate and oversee programmatic activities such as administrative, budgeting, human resources, and fiscal reporting for assigned department and/or functional area.
Perform administrative work involving the use of independent judgment and personal initiative in assigned area.
Plan and conduct effective management, administrative, and operational studies.
Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.
Analyze, interpret, draw conclusions, summarize, and present administrative and technical information and data in an effective manner.
Evaluate and develop improvements in operations, procedures, policies, or methods.
Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
Interpret budgetary and financial statements.
Devise methods and procedures for obtaining a variety of data.
Develop, implement, and interpret goals, objectives, policies, procedures, and work standards for the department.
Gain cooperation through discussion and persuasion.
Prepare clear, concise, and complete reports and other written materials.
Maintain accurate records and files.
Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to the work performed.
Effectively represent the department and the County in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
Effectively use computer systems, software applications relevant to the work performed, and modern business equipment to perform a variety of work tasks.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Equivalent to a bachelor’s degree from an accredited four-year college or university with major coursework in business administration, public administration, finance, accounting, economics, or a closely related field.

Nice To Haves

Some duties, knowledge, and abilities may be performed by positions at the entry (I) level in a learning capacity.

Responsibilities

Analyzes alternatives and makes recommendations regarding such matters as organizational structure, budget development and administration, staffing, facilities, equipment, cost analysis, productivity, and policy or procedure modifications.
Coordinates activities with those of other departments, depending upon the nature of the assigned operation, program, or project to which assigned.
Discusses findings with management staff and prepares reports of study conclusions.
Provides technical assistance to others on budget, administrative or other analytical matters.
Coordinates and performs professional-level administrative and programmatic work in such areas as budget development, financial administration and reporting, grants, purchasing, data management, contract administration, management analysis, and program evaluation.
Writes and develops staff reports, presentations, and board items; plans, schedules, and coordinates board items for the department; and prepares and submits Board of Supervisors agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities.
Conducts a variety of analytical and operational studies regarding departmental and programmatic activities; evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval; prepares comprehensive technical records and reports.
Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of operations, programs, and service delivery methods and procedures in order to maximize funding and minimize costs; assesses and monitors workload and administrative and support systems; identifies opportunities for improvement and develops related recommendations.
Represents assigned department in interdepartmental, community, and/or professional meetings; confers with and coordinates with other County staff on a wide variety of administrative analyses and planning issues.
Assists with ensuring compliance with federal, state, County, and funding agency regulatory and reporting requirements and applicable laws, regulations, and professional practices.
Attends meetings, conferences, workshops, and training sessions; and reviews publications and related material to become and remain current on principles, practices, and new developments in assigned work areas.
Provides guidance and general work direction to less experienced and/or lower-level paraprofessional and administrative staff.
Coordinates department and County projects and programs with other government agencies, civic and community organizations, professionals, consultants, committees, and others as appropriate.
Performs related duties as assigned.