Administrative Aide - Cemeteries

City of Fort Lauderdale•Fl 33316, FL

About The Position

The Parks & Recreation Department’s Cemetery Division seeks an Administrative Aide to provide clerical and administrative support. The role includes word processing, printing and collating documents, scheduling appointments, light bookkeeping, coordinating with other departments, and completing other assigned tasks. The position is open to both internal City employees and external applicants. Employees may be required to work immediately before, during, and/or after an emergency and must be available and able to work assigned shifts as determined by their Department Heads. The position is generally sedentary, with employees sitting most of the time and walking or standing for brief periods. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

High school diploma or G.E.D. equivalency.
One to three years performing clerical work.
Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field may substitute on a year-for-year basis for the required experience.

Responsibilities

Perform clerical duties in support of an assigned area of responsibility.
Produce reports, letters, spreadsheets, data entries, memoranda, and statistical charts.
Provide front-counter assistance and screen office and telephone callers.
Respond to requests for information, accept payments, and resolve complaints.
Prepare and disseminate information through email.
Create and submit reports as required.
Operate office equipment, including copiers, a facsimile machine, and a computer.
Perform data input and retrieval.
Maintain inventory and order supplies as needed.
Process purchase orders and requisitions.
Prepare documents for the purchase of supplies and equipment.
Send certified-mail correspondence.
Reconcile P-Cards/Department Purchasing Card statements.
Receive and process incoming invoices.
Prepare and disseminate informational bulletins and memorandums.
Maintain department files, records, and rosters.
Prepare and archive closed files for retention and file required yearly reports.
Perform related work as required.