Administrative Aide (Part Time) - Parks and Recreation

City of Fort Lauderdale•Fl 33316, FL

11h

About The Position

This is a part-time, hourly, at-will position with a maximum of 32 hours per week, assigned as services are needed. It is not covered by a Collective Bargaining Agreement or the Personnel Rules. Assignments may be in any City department and may involve administrative, research, clerical, recreation, public service, maintenance, fiscal management, community development, or other work. A temporary assignment may end at any time based on the hiring department’s needs. The position performs clerical and administrative support for an assigned area. Duties may include preparing documents and reports, providing front-counter and telephone assistance, responding to information requests, processing payments and invoices, maintaining records, and handling office equipment and data. The employee may be required to work immediately before, during, or after an emergency and must be available for shifts assigned by the department head. Work environment and physical demands depend on the assignment and location. Work may be sedentary in an office, with noise ranging from quiet to moderately loud. Duties may involve standing, walking, stooping, speaking, hearing, reaching, keyboarding, and occasionally lifting up to 50 pounds. Work can sometimes be stressful under stringent time constraints.

Requirements

High school diploma or G.E.D.
One to three years performing clerical work.
Employees may be required to work immediately before, during, and/or after an emergency.
Must be available and able to work shifts assigned by department heads.

Nice To Haves

Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field may substitute on a year-for-year basis for the required experience or education.

Responsibilities

Perform clerical duties in support of an assigned area of responsibility.
Produce reports, letters, spreadsheets, data entries, memoranda, and statistical charts.
Provide front-counter assistance and screen office and telephone callers.
Respond to information requests, accept payments, and resolve complaints.
Prepare and disseminate information by email.
Create and submit reports as required.
Operate office equipment, including copiers, facsimile machines, and computers.
Perform data input and retrieval.
Maintain inventory and order supplies as needed.
Process purchase orders and requisitions.
Prepare documents for the purchase of supplies and equipment.
Send certified mail correspondence.
Reconcile P-Cards/Department Purchasing Card statements.
Receive and process incoming invoices.
Prepare and disseminate informational bulletins and memorandums.
Maintain department files, records, and rosters.
Prepare and archive closed files for retention and file required yearly reports.
Perform related work as required.