1000-Hour Administrative Aide to the Family Justice Center Director

Circuit Court for Prince George's County•Md, MD

About The Position

The Prince George’s County Family Justice Center is an initiative of the Circuit Court for Prince George’s County. It brings together government agencies, nonprofit organizations, law enforcement, legal service providers, behavioral health professionals, and community partners to provide coordinated services to people and families affected by interpersonal violence. The Center is dedicated to accessible, survivor-centered, trauma-informed services that reduce obstacles to safety, stability, healing, and long-term support. Under the direction of the Family Justice Center Director, the Administrative Aide performs advanced, high-level technical, administrative, and paraprofessional duties for the Center. The role provides administrative support to the Director, coordinates communications and schedules, handles sensitive matters confidentially, and helps maintain effective office operations.

Requirements

Associate’s degree in Business Administration or Business Management.
Two years of advanced secretarial or administrative experience involving work with the public, office management, operational details, and some supervisory responsibilities.
Any equivalent combination of relevant training, education, and experience is accepted.
Applicants are subject to a background check.

Responsibilities

Acts as an intermediary for the Director, maintaining frequent contact with the public, leadership, administrators, judges, professional staff, and state or local government officials.
Coordinates the Director’s schedule and maintains an electronic calendar, including managing conflicting priorities.
Builds relationships across the Family Justice Center to identify opportunities to streamline workflows, prioritize business activities, and recommend process changes to the Director.
Interprets administrative decisions and policies for staff and transmits instructions with the Director’s authority.
Manages sensitive information and matters with confidentiality, sound judgment, and discretion.
Organizes and coordinates logistics for meetings.
Screens and directs visitors and phone calls.
Schedules and organizes travel, conference schedules, and department activities.
Inventories, requests, receives, organizes, and maintains office supplies.
Ensures electronic and paper files are accurate and up to date.
Prepares Word, Excel, and PowerPoint presentations, agendas, reports, meeting minutes, special projects, and other documents.
Receives, reviews, and edits documents before dissemination.
Replies to written and verbal inquiries.
Performs other duties as assigned.