Administrative Aide III

Prince George's County Government•FIRE - Largo, MD

2d•Onsite

About The Position

This is highly responsible and advanced secretarial/administrative work designed to relieve an important official of administrative detail. Work at this level is distinguished from the II level by lead work responsibilities and more involvement in coordinating and managing office activities. Incumbents are required to apply a good working knowledge of the programs under supervisor's control to the solution of procedural and management problems. Work at this level and the higher levels in this class series also involve handling highly sensitive and confidential issues and related activities. Work assignments include some or all of the following: coordinating and executing administrative support for Fiscal Affairs Office, compositing routine and confidential correspondence, and performing special assignments.

Requirements

Associate's degree from an accredited College or University in Business Administration or Secretarial Science.
Successful completion of probationary period of nine (9) months at the Administrative Aide II level; OR one (1) year of advanced diverse and/or technical clerical experience which involved working with the public, office management and operational details.
An equivalent combination of education, experience and training which provides the required knowledge, skills and abilities may be considered.
ONLY ONLINE APPLICATIONS WILL BE ACCEPTED
Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.
Be willing and able to serve as an essential employee. Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.

Responsibilities

Independently perform routine, complex, and confidential assignments in a timely manner with accuracy and minimal instruction/supervision.
Proofread and edit correspondence and reports to ensure accuracy and comprehension of material.
Coordinate, consolidate, verify, and compile weekly, monthly, and annual Fiscal Affairs reports accurately and within established timeframes.
Ensure the confidentiality of records, files and documents.
Ensure team is informed and kept abreast and current on all relevant Federal, County, and Departmental orders, forms, policies, and procedures.
Research, analyze, develop, and implement office activities and procedures to ensure efficiency, accuracy and cost effectiveness.
Research and organize background material for meetings, hearings, etc., in timely manner with accuracy and highly reliable data.
Coordinate, order, and maintain inventory of Fiscal Affairs office furniture, materials, supplies, and equipment.
Maintain knowledge of proper procurement procedures and necessary documentation to ensure compliance with established guidelines, requirements, and within prescribed funding levels.
Prepare and process travel requests for seminars, conferences, and workshops for Fiscal Affairs team with appropriate documentation in a timely manner.
Maintain a log and tracking system for all incoming and outgoing assignments, correspondence, requests, reports, etc.
Attend meetings or committees and take comprehensive and accurate notes.
Perform tasks and duties that may not be specifically in the job description but are within the general occupational categories and task responsibility level.