Administrative Specialist III

City of Conroe•Conroe, TX

2d•Onsite

About The Position

Under the direct supervision of the Chief Building Official, the Administrative Specialist III provides administrative support to the Building Inspection and Permits department. This role involves performing a range of complex and routine clerical tasks, including record processing, bookkeeping, secretarial duties, and general office functions. The Administrative Specialist III also coordinates travel and training for staff and uses software to process documents such as applications, forms, and reports. Additionally, this position is responsible for managing departmental invoices and credit cards, as well as preparing the departmental budget.

Requirements

High school diploma or equivalent.
Four (4) years of related experience.
Knowledge of general office procedures.
Knowledge of department functions, resources and general practices.
Knowledge of business English, spelling and ability to make arithmetic computations.
Knowledge and application of bookkeeping principles and practices.
Knowledge of Microsoft computer programs.
Skills in typing, data processing and file maintenance.
Ability to create and maintain files and records.
Ability to work independently with minimal supervision.
Ability to follow both oral and written directions.
Ability to operate commonly used manual and automated office equipment.
Ability to maintain moderately complex clerical records and to prepare reports from such records and to check for accuracy.
Ability to apply interpersonal skills with other employees and the public.
Must pass background check and pre-employment substance abuse screening as a condition of employment.
A motor vehicle record check and job-related doctor's physical exam may also be required.
Safety-sensitive positions remain subject to random drug and alcohol testing after hire.

Nice To Haves

Associate or bachelor's degree in business administration, or a related field is a plus.

Responsibilities

Provides administrative support to the Building Inspection and Permits department.
Performs complex and routine clerical tasks, including record processing, bookkeeping, secretarial duties, and general office functions.
Coordinates travel and training for staff.
Uses software to process documents such as applications, forms, and reports.
Manages departmental invoices and credit cards.
Prepares the departmental budget.