Administrative Advancement Associate for UICA President and CEO

University of Iowa Center for Advancement • Iowa City, IA

3d • Onsite

About The Position

The Administrative Advancement Associate provides onsite administrative support to the University of Iowa Center for Advancement (UICA) President and CEO. The position represents the President’s Office and requires exceptional judgment, professionalism, and discretion. It routinely handles sensitive and confidential information and coordinates executive meetings, leadership engagements, and onsite activities that support the President and CEO’s effectiveness and visibility across the organization and university community.

The ideal candidate is reliable, attentive to detail, skilled in coordinating logistics and managing schedules, and an effective, professional communicator. This role is based in the Iowa City, Iowa office, with an expectation of working onsite Monday through Friday. Applicants should include a cover letter with their application.

Requirements

• High school diploma and 6 years of administrative experience, or an associate’s degree and 4 years of administrative experience, or a bachelor’s degree and 2 years of administrative experience.
• Reliability, strong attention to detail, and skill in coordinating logistics and managing schedules.
• Effective and professional communication skills.
• Professionalism, sound judgment, discretion, and ability to handle sensitive and confidential information.
• Proficiency with Microsoft 365, SharePoint, OneDrive, and expense management platforms.
• Work onsite in the Iowa City, Iowa office Monday through Friday.
• Include a cover letter with the application.

Responsibilities

• Manage and maintain the President’s calendar, scheduling meetings with consideration for priorities, timing, and preferences.
• Coordinate travel arrangements, including flights, lodging, transportation, and itineraries, and collaborate with internal partners to align schedules and logistics.
• Partner with the Board Relations and CEO Engagement Director to align logistics with preparation for the President and CEO’s engagement events and meetings.
• Coordinate and prepare for executive and leadership meetings, campus visits, and onsite engagements by managing logistics, developing schedules and itineraries, compiling briefing and meeting materials, and organizing details.
• Track, process, and reconcile expenses, ensuring timely submission and accurate reporting.
• Provide administrative support, including scheduling, for UICA leadership functions and executive-level events.
• Update records in constituent and administrative systems to ensure data accuracy.
• Use and maintain proficiency in administrative tools and systems, including Microsoft 365, SharePoint, OneDrive, and expense management platforms.
• Demonstrate professionalism, sound judgment, and confidentiality when representing the President and CEO in interactions with internal and external stakeholders.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED