Administrative Advancement Associate for UICA President and CEO

University of Iowa Center for Advancement • Iowa City, IA

2d • Onsite

About The Position

The Administrative Advancement Associate provides onsite administrative support to the University of Iowa Center for Advancement (UICA) President and CEO and serves as a professional representative of the President’s Office. The role requires exceptional judgment, professionalism, and discretion, particularly when handling sensitive and confidential information. It supports the President and CEO’s effectiveness and visibility by coordinating executive meetings, leadership engagements, travel, and onsite activities across the organization and university community.

The ideal candidate is reliable, detail-oriented, skilled at coordinating logistics and managing schedules, and communicates effectively and professionally. The position is onsite in Iowa City, Iowa, with work in the office Monday through Friday. Applicants are asked to include a cover letter with their application.

Requirements

• High school diploma and 6 years of administrative experience, or an associate’s degree and 4 years of administrative experience, or a bachelor’s degree and 2 years of administrative experience.
• Strong attention to detail and reliability.
• Skill in coordinating logistics and managing schedules.
• Effective and professional communication skills.
• Professionalism, sound judgment, and discretion when handling sensitive and confidential information.

Responsibilities

• Manage and maintain the President’s calendar, scheduling meetings with consideration for priorities, timing, and preferences.
• Coordinate travel arrangements, including flights, lodging, transportation, and itineraries, and collaborate with internal partners to align schedules and logistics.
• Partner with the Board Relations and CEO Engagement Director to align logistical details and prepare the President and CEO for engagement events and meetings.
• Coordinate and prepare for executive and leadership meetings, campus visits, and onsite engagements by managing logistics, developing schedules and itineraries, compiling briefing and meeting materials, and organizing details.
• Track, process, and reconcile expenses, ensuring timely submission and accurate reporting.
• Provide administrative support, including scheduling, for UICA leadership functions and executive-level events.
• Update records in constituent and administrative systems to ensure data accuracy.
• Use and maintain proficiency in administrative tools and systems, including Microsoft 365, SharePoint, OneDrive, and expense management platforms.
• Represent the President and CEO professionally in interactions with internal and external stakeholders, exercising sound judgment and confidentiality.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED